Facilities Coordinator

Who You Are

• 5+ years of experience supporting facilities in a corporate environment
• Bachelor’s degree preferred
• Working knowledge of HVAC, MEP, lighting controls, and building management systems
• Experienced managing vendor relationships, contracts, and service
• Clear communicator – verbal and written
• Proficient in Microsoft Outlook, Excel, and Word
• Able to lift up to 50 lbs as required and perform basic repairs and maintenance tasks
• Must be willing to monitor and respond to facilities-related emails outside standard business hours, as necessary

What You’ll Do

• Manage facilities requests through an internal ticketing system
• Perform regular walkthroughs to identify maintenance and repair needs
• Cookordinate vendor access with building management and onsite security
• Oversee vendor relationships, service contracts, and recurring maintenance
• Ensure vendors meet timelines and performance expectations
• Troubleshoot basic facilities issues before escalating when appropriate
• Track facilities supplies and manage ordering
• Support office moves, renovations, and space changes
• Perform basic repairs and maintenance, as needed
• Aid with event setups in coordination with the events team
• Maintain incident documentation and reports
• Adjust work hours as needed to support operational needs

What Success Looks Like

• Facilities issues are communicated clearly and resolved quickly
• The office environment remains functional, safe, and well-maintained
• Vendors perform reliably and meet service expectations
• Workplace disruptions are minimized through proactive oversight
• Internal teams receive consistent, high-quality facilities support

Pay

Pay Rate Range: $40-45 per hour, based on experience

Location

New York, NY – On site