Facilities Coordinator

Description

This Facilities Coordinator coordinates multiple functions of building operations and maintenance for a portfolio of buildings in multiple states. This role interacts collaboratively with multiple internal team members (Directors, Corporate Staff, Property Staff and Operations/Construction staff) and external partners (Vendors, Contractors, Landlord, etc.) in all phases of facilities management: inspections; repairs; maintenance; and renovations; ensuring that the company's financial, business and customer service objectives are achieved.

Major Duties And Responsibilities

• Develops and maintains positive relationship with internal team members and external partners.
• Captures, reviews and approves work orders to ensure that assignments are completed.
• Coordinates, oversees and/or manages repair and maintenance work assignments performed by technicians, vendors and contractors performing dental equipment repair, building maintenance, landscaping and janitorial work and more.
• Reviews work orders to ensure that assignments are completed. Ensures requests for service are being completed in an efficient and effective manner and according to budgetary guidelines and quality standards.
• Coordinates and manages moves, adds and service change activities.
• Obtains and reviews price quotes for the procurement of parts, services, and labor for projects.
• Assists in managing capital projects.
• Assists in coordination of work with vendors, contractors and landlord/property manager.
• Manages vendor relationships and trains vendors on work order and billing procedures.
• Responsible for invoice processing and accuracy of cost center coding.
• Uses pc and/or PDA for work order system, email, ESS and training.
• Provides process and procedure training.