Facilities Coordinator

Key Responsibilities

• Lead facilities readiness for new branch openings, coordinating construction, buildout, furniture, signage, and systems installation to ensure each location is fully operational by its target opening date.
• Plan, schedule, and oversee branch renovation and remodel projects from scope through completion, minimizing disruption to daily branch operations.
• Create and manage project budgets for new branches, renovations, and ongoing facilities work; track spend against budget and report variances.
• SOURCE, solicit bids, and obtain quotes from contractors, vendors, and service providers; EVALUATE proposals for cost, quality, and timeline.
• Negotiate and manage vendor and contractor relationships, including scopes of work, service agreements, and performance expectations.
• READ and INTERPRET architectural and engineering blueprints, floor plans, and construction drawings to PLAN projects, EVALUATE contractor work, and TRICKLE issues on site.
• CORPORATE with Customer Service Managers on minor repairs including furniture installation, painting, plumbing, electrical work, fixture installation, HVAC repairs, and hardware replacement.
• MANAGE exterior maintenance and appearance items, including signage installation and repair, and COORDINATE necessary permits and inspections with local jurisdictions.
• CORPORATE with IT leadership on facilities-related technology needs at new and existing branches, including cabling, equipment placement, and physical security infrastructure.
• PARTNER with Retail leadership to ALIGN facilities projects and branch condition with operational needs, customer experience standards, and branch timelines.
• TRAVEL to branch locations as needed for project oversight, vendor walkthroughs, and urgent issues, including on short notice.
• MANTAIN organized documentation of contracts, warranties, permits, inspections, and project records for each branch.
• IDENTIFY and ESCALATE facilities-related risks (safety, code compliance, deferred maintenance) to the CFO and other stakeholders as appropriate.