Facilities Coordinator 2 (2-4 Years)

We are seeking a detail-oriented Facilities Coordinator with 2-4 years of experience to ensure the smooth operation and maintenance of our facilities.

Responsibilities

• Identify issues on site and submit initial work orders through the system.
• Provide site access to vendors and meet them onsite if needed.
• Take photos and videos to share with the team, and validate the physical completion of vendors' work.
• Escalate concerns and provide onsite status updates.
• Coordinate routine maintenance and repairs of mechanical, electrical, HVAC systems, and plumbing.
• Oversee cleaning, landscaping, and security services.
• Assist in sourcing and supervising external contractors and service providers.
• Review work performed by vendors to ensure quality and adherence to contractual agreements.
• Maintain facility records, compliance documents, and provide administrative support.
• Ensure facilities operations comply with health and safety standards and legal requirements.
• Participate in the development and implementation of emergency plans and occupational safety procedures.
• Assist with office space allocation and layout planning to maximize efficiency.
• Coordinate internal moves and support changes to office configurations.
• Liaise between staff and external providers for support services such as catering, cleaning, parking, and security.
• Manage supplies inventory and place orders for facilities-related items ensuring critical stock levels are maintained.

Skills

• Proven organizational and coordination abilities.
• Excellent communication and interpersonal skills.
• Working knowledge of electrical and mechanical systems.
• Ability to multitask and prioritize work orders.
• Familiarity with procurement and budgeting.
• Proficient in Microsoft Office and facility management software.

Qualifications

• High school diploma required; an associate's degree or higher in business management, facilities management, or a relevant field is preferred.
• Prior experience in facilities coordination or a related role is advantageous.
• Customer service, facility management, vendor management experience.

Schedule

Monday to Friday, 7:00 AM to 3:30 PM.

Pay

$22.00 - $22.00/hr.

Benefits

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)