Facilities Construction Project Manager

About the role

The Facilities Project Manager is responsible for coordinating all phases of renovation, maintenance, repair, and minor capital projects. Responsibilities include defining project scope, establishing project plans, managing budgets and schedules, and ensuring compliance with codes and regulations.

Responsibilities

• Meet with clients to help define project scope and program
• Manage all aspects of project management, including customer communication, scope identification, project planning, cost estimating, funding, contracting, construction coordination, warranty coordination, and project closeout
• Establish project plan, including working with other units, departments, and the Office of the President to facilitate this effort and ensure funding transfers
• Function as liaison with the Campus customer during the duration of projects
• Hire architectural/engineering firms to develop project requirement definitions, design criteria, and prepare layouts and detail drawings and manage the services of the architects and engineers
• Review cost estimates, establish project schedule and budget and review with clients to ensure construction documents have required approvals
• Ensure plans and specifications conform to the program
• Bid or negotiate construction contracts, review and manage construction activities, including contractor's schedule, RFIs, submittals, change order requests, and punch list, and act as liaison among project participants, resolving problems or conflicts
• Ensure project is properly closed out and Operations & Maintenance Manuals and record drawings are turned over to Physical Plant Services
• Create project in project management software application, including systematic reporting and updating of project status as required by Capital Projects Management, including budget and schedule
• Perform organizational, departmental, and administrative activities not directly relating to projects, including serving on committees representing department or unit
• Work closely with Facilities Management inspection group, Design & Construction Services contracts department, Project Accounting, and Facilities Management Maintenance and Operations group to ensure University and Public policy are adhered to and project delivery
• Participate in Emergency Response Building Rapid Assessment Team, and all other duties assigned

Requirements

• Thorough working knowledge of building and construction, design, construction contract administration, and California Building Codes
• Thorough project management skills, including skill to manage complex projects
• Thorough organizational and analytical skills including skill to provide high quality control
• Detail oriented to accurately proof contracts and other documents
• Thorough written, verbal, and interpersonal communications skills including high level political acumen
• Proven ability to manage contractors and maintain compliance to the agreed-upon scope of work and budget
• Knowledge of industry standards and utility systems when inspecting and surveying buildings infrastructure for the basis of project design development
• Skill in working with consultants and material vendors in exploring design and construction options
• Skill in working with people who have levels of design and construction knowledge ranging from detailed to very limited, to assist their understanding of project scope, design decisions, associated costs, project schedule, and codes and standards compliance and achieve a high level of customer satisfaction
• Knowledge of University systems Policies and Procedures applicable to the Irvine campus
• Bachelor's degree in related area and / or equivalent experience / training
• A minimum of 3 years of experience of experience in Architectural, Engineering or Facilities fields, including 3 years of responsible planning, organizing, and managing teams to execute renovation projects ranging in value from $50,000 and up
• Driver's License Required to hold a valid drivers license, have a driving record that is in accordance with local policies/procedures, and/or enroll in the California Employer Pull Notice Program

Preferred

• Thorough knowledge of the organization, including its infrastructure and short and long range strategic building plans
• Knowledge of principles used in preparing man-hour and material estimates for various types of projects
• Skill in adjusting industry standard estimating procedures and guides to accommodate project-specific decisions
• Knowledge of Public contracting code and policies as they pertain to procuring professional services, purchase orders, and construction contracts
• Active California Department of Consumer Affairs- Architect License
• Active California Department of Consumer Affairs- Professional Engineer
• Project Management Institute- PMP
• USGBC- LEED credentials
• Association of Energy Engineers- Certified Energy Manager
• Special Conditions
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.