Facilities CMMS Administrator & Analyst

Responsibilities

• Serve as system owner for the Facilities CMMS module, ensuring configuration accuracy and data integrity
• Maintain accurate Facilities asset hierarchies, equipment records, locations, and asset criticality rankings
• Develop, implement, and maintain preventive maintenance (PM) programs for Facilities equipment and infrastructure
• Ensure Facilities work orders are properly created, executed, documented, and closed in accordance with site procedures
• Monitor PM compliance, Facilities work order backlog, and maintenance metrics
• Develop and maintain Facilities maintenance dashboards and reports for leadership review
• Analyze CMMS data to identify Facilities maintenance trends and reporting needs
• Manage and maintain spare parts inventory within the CMMS, including:
• Establishing minimum and maximum stock quantities
• Monitoring reorder points and usage trends
• Ensuring accurate part descriptions and asset associations
• Supporting cycle counts and inventory accuracy initiatives
• Partner with Facilities leadership to forecast spare parts demand and reduce stockouts or excess inventory
• Identify data quality gaps and drive corrective actions within the Facilities maintenance program
• Serve as primary liaison with IT for Facilities-related configurations and support

Qualifications

• Bachelor’s degree in Engineering, Operations, Supply Chain, Business, or related field, or equivalent experience
• Minimum 3 years of experience working with a CMMS in an industrial or manufacturing environment
• Experience managing preventive maintenance programs and maintenance data
• Experience with spare parts inventory management within a CMMS
• Strong proficiency in Microsoft Excel and data analysis
• Experience in regulated or GMP-adjacent environments
• Knowledge of maintenance KPIs (PM compliance, MTBF, MTTR, backlog management)
• Experience with dashboarding tools (Power BI or similar)
• Familiarity with cycle counting and inventory control processes
• Strong analytical and organizational skills
• High attention to detail and data integrity
• Ability to exercise independent judgment in system governance and reporting
• Strong cross-functional communication skills
• Continuous improvement mindset
• Ability to balance maintenance priorities with inventory control