Facilities Administrative Assistant

About the role

Elmira College is a private liberal arts college located in the Finger Lakes region of New York. Elmira College was the first college to offer a comprehensive curriculum for women, and is home of the Center for Mark Twain Studies. We are seeking an Administrative Assistant to join the Facilities team.

Responsibilities

• Maintaining heavy, complex, and frequently changing calendars and coordinating meetings.
• Cooking and disbursing work orders from the work order system, along with following up with staff and the Director of Facility operations.
• Using and assisting staff with Facilities Management software.
• Creating and modifying presentations, spreadsheets, and other various documents.
• Compiling and maintaining databases.
• Vendor management: Requesting proposals or modifications in work from contractors or vendors.
• Maintaining all lease agreements with tenants that reside in campus owned properties (other than dormitories).
• Liaison for Facilities Management to other departments, in addition to Local and State Agencies.
• Parts ordering for the Facilities Management Division.
• Coding for all billing and statements for the Facilities Management Division.
• Performing other duties as assigned by the Director of Facility Operations.

Qualifications

• 12 months related experience preferred
• High school diploma or GED
• Customer service experience/skills
• Excellent communication skills
• Leadership and organizational skills
• Ability to perform duties and meet deadlines independently without direct oversight
• Ability to work efficiently under pressure
• Ability to maintain confidentiality with sensitive information

Benefits

This position is benefit eligible.

Pay

$18-20 an hour

Schedule

On-site

Benefits

Benefit eligible

Status

Non-Exempt

Contact Information

To apply, interested candidates should submit a letter of interest and resume to hr@elmira.edu.