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Extension Senior Administrative Support Specialist/Sr. Administrative Support Specialist - Finance BS9669

Oklahoma State University · Pontotoc County, OK · 2 mo ago
Administrative$15–$20/hrFull-time

Campus: OSU-Stillwater | Contact: Claude Bess, claude.bess@okstate.edu

About the role

This position is located in Ada, OK at the SE District Extension Office. The role provides financial and administrative support for extension educators in the county extension office. The successful candidate will work with the Extension Finance Team to deliver financial services and complete financial processes for all counties within the district.

  • Maintain accurate financial records using Quicken and/or QuickBooks, including expense tracking, account reconciliation, and budget monitoring.
  • Process and document all purchasing transactions in compliance with organizational and grant guidelines for county, area, and district staff.
  • Prepare and submit purchase orders, invoices, and reimbursement requests.
  • Generate monthly, quarterly, and annual financial reports.
  • Ensure compliance with financial policies, procedures, and audit requirements as outlined by OSU policy, Extension Finance, and the Associate Vice-President for Extension.
  • Perform and/or delegate database entry and management relative to extension programs.
  • Use Microsoft Office and other computer software to assist in assigned daily activities.
  • Understand and interpret various OSU, County, and Extension regulations, policies, and office procedures for efficient office management.
  • Act as liaison between county, district, or state offices as appropriate.
  • Display courteous and effective communication while fielding telephone calls, receiving and directing visitors, and responding to oral and written requests.
  • Perform other duties as assigned to enhance program support.

Requirements

  • High School diploma or GED (must be conferred on or before agreed-upon start date).
  • 1 year of financial or accounting experience (post-secondary education may substitute for experience).
  • Valid Driver’s License.

Skills

  • Proficient in Microsoft Office.
  • Experience with Quicken preferred.
  • Excellent interpersonal skills.
  • Ability to multi-task while paying attention to details.
  • Strong organizational skills.
  • Strong oral and written communication skills.

Preferred Qualifications

  • 3 years of financial or accounting experience.

Pay

$15.00 - $20.00 hourly

Schedule

Monday through Friday, 8:00 AM – 5:00 PM, with occasional evenings and weekends.

Benefits

For details on benefits and eligibility, visit OSU Prospective Employees Benefits.

About Us

Oklahoma State University (OSU) Extension is an outreach program serving all of Oklahoma to help Oklahomans solve local issues, promote leadership, and manage resources wisely. Programs focus on increasing opportunities for agricultural enterprises, natural resources and environmental management, food, nutrition, health and safety education, youth, family, and community development.

Learn more about OSU Extension:

  • Who We Are
  • Why OSU Extension?
  • OSU Agriculture

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