Export Documentation Coordinator

About the role

At Pacific Seafood, we do more than just provide the world with the healthiest proteins on the planet. We are a family-owned, excellence-driven organization committed to being the brand of choice in the marketplace and the employer of choice in the community. We believe in servant leadership, investing in our team members’ personal and professional growth, and rewarding performance. We live by the core values of our Diamond Philosophy: Teamwork, Productivity, Quality, and Excellence—which means consistently doing your best and always striving to do better.

Summary: The Export Documentation Coordinator at Pacific Seafood is a key role in our transportation team supporting efforts to get the correct documents/orders to customers. This position involves entering data into databases, maintaining rate sheets, and reporting as needed.

Responsibilities

• Additional responsibilities may be assigned as deemed necessary to support the overall goals and objectives.
• Accurately enter and update high volumes of data into databases, spreadsheets, and internal systems.
• Review data for errors, missing information, and inconsistencies; correct as needed.
• Communicate discrepancies or data issues to supervisors promptly.
• Responsible for entering pick tickets and orders in AS400 daily.
• Maintain internal rate sheet for ocean shipping contracts.
• Follow established data entry procedures, naming conventions, and documentation standards.
• Work efficiently in a fast-paced environment to meet daily and weekly goals.
• Oral and written communication with transportation personnel.
• Protect confidential and sensitive information in compliance with company policies.
• Support other administrative tasks related to records management and documentation.
• Maintain organized digital and physical filing systems for easy retrieval and auditing.

Requirements

• High School Diploma or GED equivalent.
• Minimum of one-year related experience and/or training.
• Physical demands: Sedentary work, walking and standing required only occasionally; reaching; fingering; talking; hearing; close visual acuity; repetitive motion; occasionally lift and/or move up to 25 pounds.
• Working environment: Office and warehouse; moderate noise level; exposure to wet, cold, humid temperatures; standard office equipment and heavy machinery.

Qualifications

• Previous experience with preparing detailed documents.
• Basic technology set up support skills.
• Excellent customer service skills.
• Strong computer skills in MS Office Suite, primarily Word and Excel.
• Strong data entry skills.

Benefits

• Health insurance benefits options, including medical, prescription, vision, dental, basic group life and short-term disability.
• Flexible spending accounts for health flex and dependent care expenses.
• 401(k) Retirement Plan options with generous annual company profit sharing match.
• Paid time off for all regular FT team members, to include sick days and vacation.
• Employee Assistance Program – Confidential professional counseling, financial, and legal assistance provided at no charge