Experienced Automotive Title Clerk

We are seeking an experienced and detail-oriented professional to join our dealership team. This position plays a critical role in ensuring all vehicle transactions are processed accurately and timely while maintaining compliance with state and federal regulations.

Responsibilities

• Process vehicle titles, registrations, and tag applications in accordance with state regulations.
• Verify legal transfer of ownership and ensure all title documents are complete and accurate.
• Submit title work to appropriate state agencies within required time frames.
• Review deals for completeness and accuracy prior to funding and titling.
• Prepare and process title applications for new, used, wholesale, and out-of-state vehicle sales.
• Maintain records for all vehicle inventory, title files, and registration documentation.
• Resolve title issues, discrepancies, and missing documentation with customers, lenders, auctions, and state agencies.
• Process payoff requests and ensure lien releases are obtained and recorded.
• Handle dealer trades and inventory title transfers.
• Maintain compliance with dealership policies and state DMV regulations.
• Assist accounting and sales departments with title-related questions and documentation.
• Respond professionally to customer inquiries regarding registrations, tags, titles, and related paperwork.
• Perform additional administrative duties as assigned.

Requirements

• Minimum of 2 years of automotive title clerk experience in a dealership environment.
• Strong knowledge of DMV regulations, title laws, vehicle registration procedures, and lien processing.
• Experience processing new and used vehicle transactions.
• Proficiency with dealership management systems (CDK, Reynolds & Reynolds, Dealertrack, or similar platforms).
• Strong organizational skills and attention to detail.
• Ability to prioritize multiple tasks and meet strict deadlines.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office, especially Excel and Outlook.

Preferred Qualifications

• Experience with Texas title and registration procedures.
• Knowledge of electronic titling systems.
• Automotive accounting experience.
• Bilingual (English/Spanish) is a plus.

Skills

• Detail-oriented
• Strong problem-solving skills
• High level of accuracy
• Professional and ethical conduct
• Time management
• Team collaboration
• Customer service focus

Physical Requirements

• Ability to sit for extended periods.
• Occasional lifting of files and office supplies up to 20 pounds.
• Frequent use of computers, phones, and office equipment.

Benefits

• Competitive pay based on experience
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Career growth opportunities
• Employee vehicle purchase program