Expense Specialist

About the Role

We are looking for an Accounting Specialist to support accurate and efficient processing of business expenses in New York, New York. This role partners closely with Finance, employees, department managers, and external vendors to ensure payments, reimbursements, and card-related transactions are handled in line with company guidelines. The ideal candidate brings strong attention to detail, sound judgment, and a proactive approach to resolving issues while maintaining reliable financial records.

Responsibilities

• Process vendor invoices, employee expense reports, and corporate card activity with accuracy and within established deadlines.
• Review supporting documents, assign proper accounting codes, and confirm that transactions meet internal policy and approval standards.
• Coordinate with managers and stakeholders to obtain required authorizations and follow up on outstanding items to keep workflows moving.
• Investigate and resolve discrepancies, missing information, and payment exceptions by working directly with employees, vendors, and internal teams.
• Maintain up-to-date vendor and expense-related records to support clean data and consistent financial reporting.
• Reconcile expense accounts and assist with monthly and annual closing tasks to ensure balances are complete and accurate.
• Contribute to stronger internal controls by monitoring compliance, identifying process gaps, and supporting audit requests as needed.
• Help improve expense administration by recommending practical workflow enhancements and supporting updates to related procedures.

Qualifications

• Experience in accounts payable or expense administration within a finance or accounting environment.
• Working knowledge of invoice review, expense coding, and high-volume transaction processing.
• Ability to manage check runs, reimbursements, and payment-related activities with a high degree of accuracy.
• Familiarity with reconciling accounts and assisting with month-end or year-end close activities.
• Strong attention to detail and the ability to identify discrepancies and resolve issues efficiently.
• Effective communication skills for working with employees, department leaders, vendors, and finance partners.
• Proficiency with accounting systems and spreadsheets used for expense tracking and reporting.

Benefits

Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.