Exhibit Project Specialist

About the role

E3 XPS is a national leader in face-to-face marketing and the trade show exhibit industry. We provide clients with comprehensive exhibit solutions and services designed to strengthen engagement, elevate their brands, and create memorable experiences.

Responsibilities

• Manage more than 25 active projects simultaneously
• Create and maintain detailed project schedules
• Follow strict timelines tied to firm and unmovable trade show deadlines
• Coordinate projects from the initial sales handoff through design, production, purchasing, and deployment
• Work closely with Sales, Design, Production, Graphics, Service, Warehouse, and Logistics teams
• Communicate directly with clients through email, phone calls, video meetings, and in-person meetings
• Track client approvals, outstanding information, project changes, and upcoming deadlines
• Procure exhibit hardware, graphics, and other project materials from multiple vendors
• Research products and identify appropriate purchasing options
• Place vendor and online orders
• Create and process purchase orders
• Verify that ordered materials are received accurately and on time
• Maintain complete and accurate project information
• Use Smartsheet, proprietary online catalogs, and other software systems to manage projects
• Identify missing information and potential issues before they affect project delivery
• Help ensure every exhibit is ready for successful deployment on the trade show floor

Requirements

• One to two or more years of project management, project coordination, or related professional experience
• Strong organizational and time-management skills
• Exceptional attention to detail
• The ability to prioritize competing deadlines
• Strong written and verbal communication skills
• The ability to learn and use multiple software platforms
• A positive attitude and strong work ethic
• A willingness to take ownership and follow through

Qualifications

• The ability to remain composed when timelines are tight or priorities change
• Trade show or exhibit industry experience is helpful but not required

Skills

• Project management
• Project coordination
• Organizational skills
• Time management
• Attention to detail
• Communication skills
• Software proficiency
• Client relationship building

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• Training and professional development
• Clear advancement opportunities
• Exposure to nationally recognized brands and major trade shows
• Collaborative and energetic work environment
• Opportunity to see your work come to life across the country

Pay

$55,000 per year

Schedule

Full-time, in-person position based at E3 XPS in Lenexa, Kansas