Executive Virtual Assistant / 1 day ago

We are looking to hire immediately, as the executive will be traveling next week. Candidates who are ready to start right away will be prioritized.

Responsibilities

• Administrative & Executive Support
  • Provide direct administrative support to C-suite executives and senior managers
  • Manage executive calendars, schedule appointments, and coordinate meetings
  • Handle email and text management including sorting, responding, prioritizing, and sending newsletters
  • Prepare documents, reports, presentations, and spreadsheets
  • Assist with data entry and database management
• Customer Support & Communications
  • Respond to customer inquiries via email, chat, and phone
  • Serve as a customer service representative handling inquiries and resolving issues
  • Maintain professional communication across multiple platforms
• Sales & Business Development Support
  • Appointment setting and calendar coordination
  • Assist with business development activities such as cold calling and outreach
  • Support inside sales processes, including collecting payments
  • Provide assistance as a client success/account manager ensuring customer satisfaction
• Operations & Logistics
  • Coordinate travel arrangements including flights, accommodations, and transportation
  • Support internal operations across multiple business functions
  • Assist with CRM updates and operational documentation
• Marketing Support
  • Create simple graphic designs such as flyers or basic marketing materials using Canva or similar platforms

Requirements

• Technical Skills
  • Microsoft Office Suite (Word, Excel, PowerPoint)
  • Google Workspace (Docs, Sheets, Drive, Calendar)
  • Canva or similar graphic design platforms
  • Basic IT troubleshooting
• Communication Platforms
  • Email and phone communication
  • Messaging and collaboration tools such as Slack, Salesforce, WhatsApp, or Skype
• Qualifications
  • Proven experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant
  • Strong organizational and multitasking skills
  • Ability to manage multiple responsibilities across operations, sales support, and customer service
  • Excellent written and verbal communication skills
  • Experience working with executives or senior leadership preferred
  • Comfortable handling phone calls and client communication
• Additional Requirements
  • Ability to work full-time during EST business hours
  • Flexible and adaptable to support multiple operational functions
  • HIPAA certification preferred or willingness to obtain if required
  • Reliable internet connection and professional remote workspace
  • Must be proficient in speaking and writing English very clearly
  • Must have relevant work experience
  • Must be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding (mandatory)
  • Must be available for video meetings with your camera on (when needed)
• Technical Requirements
  • Device: Reliable laptop or desktop computer
  • Internet: High-speed connection (minimum 10 Mbps)
  • Audio: Noise-canceling headset
  • Video: Webcam for virtual meetings
  • Workspace: Quiet, professional environment

Benefits

• Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication
• Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks
• HIPAA & Cybersecurity Training + Certification (Provided): Access to internal HIPAA compliance training, cybersecurity modules, and certification
• Top 1% VA Performance Training: Access to proprietary training on communication, client management, productivity systems, and best practices
• Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule
• Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client (paid time off is optional and only if offered by the client)
• Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support
• Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on performance

Any resources, training, or allowances listed are optional contractor perks and not employee benefits.