Executive Support

SABG is seeking an Executive Support staff member to support the office of the Assistant Secretary of the Air Force for Space Acquisition and Integration (SAF/SQ) in Arlington, VA. Active Top Secret/SCI clearance required.

Responsibilities

• Perform administrative tasks including maintaining records, schedules, and correspondence.
• Preview staff packages and documentation to ensure compliance with standards set forth in HQ Operating Instruction 33-3, the Tongue and Quill, and other related staff guides.
• Communicate the Principals’ direction to staff officers in coordination with government leadership, as required.
• Monitor progress on staff action items, track progress against suspense deadlines, prepare periodic reports on action status, and keep the principals aware of late, pending, or new actions.
• Manage records generated during the execution of the principal’s projects and programs in accordance with statute, regulations, military directives, and instructions.
• Make recommendations and prepare briefings, point papers, and other materials based on the principal’s direction.
• Demonstrate working familiarity with typical HQ staff packages and documentation, including Electronic Staff Summary Sheets (eSSS), “buckslips”, memoranda, and official letter correspondence.
• Use Microsoft Office and other standard computer applications proficiently.

Requirements

• Active Top-Secret clearance with SCI eligibility.
• Bachelor’s Degree and 3–7 years of relevant work experience serving in a headquarters (HQ) staff element.
• Working familiarity with typical HQ staff packages and standard HQ task and correspondence coordination tools, including Enterprise Task Management System (ETMS-2) and Correspondence and Task Management System (CATMS).
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint) and other standard computer applications.
• Experience working successfully with senior executives at multiple organizational levels.
• Ability to foster stable and productive working relationships, communicate expectations, and promote cooperation.
• Exemplary writing and editing skills with strict attention to detail.
• Ability to adapt to rapidly changing work environments while maintaining high levels of performance and support.
• Skilled in operating a personal computer and standard office equipment.

Skills

• Problem Solving: Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; uses reason even when dealing with emotional topics.
• Written Communication: Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
• Diversity: Shows respect and sensitivity for cultural differences; promotes a harassment-free environment.
• Ethics: Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; upholds organizational values.
• Planning/Organizing: Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.
• Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
• Language Skills: Ability to read, analyze, and interpret governmental regulations; write reports, business correspondence, and procedure manuals; effectively present information and respond to questions from groups of managers, clients, customers, and the public.
• Mathematical Skills: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions; question activities and issues in all functional areas and make sound business decisions based on that data.

Physical Demands

• Regularly required to sit, talk, and hear.
• Regularly required to write and type on a computer.
• Frequently required to walk; use hands to finger, handle, or feel; and reach with hands and arms.
• Occasionally required to stand; climb or balance; and stoop, kneel, crouch, or crawl.
• Specific vision abilities required include close vision.

Work Environment

• Job duties are performed in a manufacturing/office environment utilizing standard office equipment such as a computer, photocopier, and telephone.
• The noise level in the work environment is usually low to moderate.

Pay

Salary range: $90,000 – $105,000. Compensation is determined based on the role’s requirements, education, certifications, skills, experience, geographic location, and market conditions. Final compensation is based on the specific qualifications and circumstances of each candidate.