Executive Staff Specialist

This position provides a wide variety of daily and long-term administrative support to the executive’s office, including calendar management, executing expenditures, travel authorizations, planning, organizing, implementing, and evaluating special projects, and writing and editing professional correspondence. On-site work is required; this role is not eligible for a hybrid/remote schedule or visa sponsorship.

About the Department

The newly formed College of Education and Public Service leverages the strengths of the former colleges to create one college that is stronger, more versatile, and more sustainable. This integration utilizes each college’s strengths in policy and governance, and faculty expertise in education, public service, and policy. The college equips future generations of problem-solvers through expertise in leadership, education, and public service.

Responsibilities

• Manage communication and scheduling activities for executive staff, ensuring confidentiality and effective time management.
• Assist with the review of complex, sensitive, and confidential problems and concerns from internal and external constituencies, including Boise State administration, faculty, staff, and students.
• Research, analyze, and compile information to prepare reports, handle complaints, or resolve problems.
• Process payment requests, travel documents, contracts for services, expense and travel reports, and other documentation.
• Compose correspondence for supervisor on own initiative or from general instructions and format/type a variety of executive, sensitive, and/or confidential documents.
• Assist with the management of special projects as assigned, including special event planning and organizing.
• Provide direct supervision, hiring, and evaluation of support staff, as well as training.
• Coordinate the faculty hiring processes for the college in collaboration with search committee chairs and support team members, including scheduling interviews, travel arrangements, and meals.
• Manage a spreadsheet for all key transfers, new keys, and lost keys for the college.
• Support the college’s development agenda in collaboration with university advancement and the director of development.
• Assist direct supervisors with onboarding new staff and faculty, including ordering technology, office setup and supplies, office keys, and invitations to new faculty events.
• Perform other duties as assigned.

Requirements

• Bachelor’s Degree or equivalent.
• 2 years of relevant professional experience.

Preferred Qualifications

• At least 4 years of relevant experience.

Skills

• Excellent oral and written communication skills.
• Excellent phone skills.
• Comfortable working as a team.
• Excellent customer service skills.
• Ability to meet project deadlines while adapting to immediate demands.
• Ability to anticipate issues and informational needs.
• Ability to research and organize information and materials relevant to meeting topics and initiatives.
• Exceptional interpersonal and relational skills.

Pay

Salary range is $55,057.60 to $66,996.80 annually, commensurate with experience.

Benefits

• 12 paid holidays and the university is closed between Christmas and New Year’s (requires use of 3 vacation days).
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff, depending on position type and years of service.
• 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees).
• 11.96% University contribution to your PERSI retirement fund (Classified employees).
• Excellent medical, dental, and other health-related insurance coverages.
• Tuition fee waiver benefits for employees, spouses, and their dependents.

About Us

Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We’re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond. Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We’re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience.