Executive Secretary III

About the role

The Department of Economic Opportunity (DEO) is seeking qualified candidates to fill an Executive Secretary III vacancy. The position supports the Director and Executive Staff by performing a range of administrative tasks.

Responsibilities

• Schedule all appointments, speaking engagements, conferences, and conference room reservations for the Director and Executive Staff.
• Perform as Administrator of DEO Executive Call Center, monitor the Call Center Board. Answer phone lines, screen calls and assist callers, refer callers, transfer calls, and take messages.
• Aid the Director and Executive Assistant with Board letters, formatting and posting of Board letters/reports to the Board Shared Documentum.
• Recognize the need for revisions of documents, letters, and meeting announcements and make recommendations regarding such changes to staff.
• Prepare various arrangements such as travel, training, conferences via Concur for flights, hotels, and expense reimbursements.
• Perform as Executive Office Timekeeper, proxy for timecards, overtime, MARS, and ePARs.
• Maintain electronic/office files and records. Assign and track all Director’s office assignments. Secure information on the status of pending matters and reasons for delay in the completion of projects.
• Manage day-to-day inquiries and issues as appropriate and provide confidential and personal support services to the Director as requested.

Requirements

• One year of highly complex and highly responsible secretarial experience at the level of Los Angeles County's class of: Senior Secretary V, Management Secretary Ill, Management Secretary IV, Senior Management Secretary I, Senior Management Secretary II.
• Two years of complex and highly responsible secretarial experience at the level of Los Angeles County's class of Secretary V, Senior Secretary Ill, Senior Secretary IV, Management Secretary I, Management Secretary II.
• One year of experience at the level of Los Angeles County's class of Staff Assistant II assisting the manager of a line operation in a County department.
• Two years of experience at the level of Los Angeles County's class of Staff Assistant I assisting the manager of a line operation in a County department.

Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
• Physical Class II - Light: Includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Prior Experience

Experience is evaluated on the basis of a verifiable 40-hour week. Prorated part-time experience will be accepted. Include the number of hours worked per week for each position.

License

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Additional Information

EXAMINATION CONTENT: Performance Evaluation weighted 100%. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

Application And Filing Information: Applications must be filed online only. Apply online by clicking on the "APPLY" button for this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the examination and hiring process, including after an appointment has been made. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the requirements. Provide all relevant knowledge, training, and experience in the Supplemental Questionnaire section to assist in evaluating your qualifications for the job.