Executive Secretary- Central Office

Location: Central Office

About the Role

Provide confidential, professional, and highly organized administrative support to the Superintendent and School Board Members in a public-sector environment.

Responsibilities

• Maintain calendars, appointments, correspondence, and daily priorities for the Superintendent and School Board Members.
• Coordinate and assist with board meetings, district and special events, including those scheduled outside of normal business hours.
• Prepare and disseminate agendas, meeting materials, notices, invitations, presentations, and other communications.
• Act as Board Clerk, attend and participate in all board and committee meetings.
• Maintain accurate meeting minutes and official records, ensuring compliance with Louisiana public meeting laws, notices, agendas, and procedures.
• Create marketing materials, invitations, flyers, programs, and other visual communications.
• Communicate effectively with staff, board members, vendors, community partners, and the public.
• Anticipate needs, independently resolve challenges, and take initiative to keep projects and responsibilities moving forward.

Requirements

• Previous experience supporting an executive, superintendent, CEO, or elected official.
• Experience in a school district, government, or public-sector environment.
• Experience preparing official meeting minutes and knowledge of Louisiana public meeting laws.
• Strong proficiency in Microsoft Office Suite and content creation platforms.
• Experience creating professional graphics, print marketing, and promotional materials.
• Experience with meeting and event planning and coordination.
• Excellent proofreading, editing, and document preparation skills.

Ideal Candidate

• Highly organized, detail-oriented, and professional.
• Excellent written and verbal communication skills.
• Able to multi-task and prioritize in a fast-paced environment.
• A proactive problem-solver who figures things out and gets them done.
• Ability to handle sensitive information with discretion and professionalism.
• Knowledge of Louisiana public meeting laws and public records requests.
• Produces professional written documents and visual materials.
• Demonstrates reliability, adaptability, and a strong work ethic.

Pay

Starting salary: $34,094