Executive Secretary and Administrative Assistant

About the role

As an Emergency Management Administrative Specialist, you will support various unit projects through the development, maintenance, or revision of emergency management, hazard mitigation, emergency operations, and/or resiliency plans and operations. This is accomplished through coordination with internal and external partners, team leadership, project management, and organization skills. Preferred skills would be writing, organization, and project management. Prior emergency management experience not required but looking for someone who is interested in learning.

Established in 2005, Knowledge Builders Inc. (KBI) offers a wide range of services, including Information Technology Consulting, Administrative and Health Care Staffing solutions, Payrolling, and Call Center services to organizations of all sizes, including both private companies and governmental entities. KBI is a certified Woman-Owned Business Enterprise (WBE) recognized by New York State, New York City, and the Port Authority of New York and New Jersey. Our extensive consultant placements cover a variety of roles, from Technical Architects and Specialists to Developers, Project Managers, Analysts, Executive Secretaries, Nurses, Dietitians, Paralegals, Computer Operators, Food Preparation Workers, and many other occupations. To date, KBI has successfully placed over 1,000 consultants across more than 100 private sector companies and public sector agencies in New York State and throughout the country. We are dedicated to recruiting candidates who consistently exceed our customers’ expectations.

Responsibilities

• Routine coordination, collaboration, and facilitation of planning processes and meetings from plan development through plan implementation.
• Development of emergency management procedures, checklists, job aids, and operational plans for preparedness, response, recovery, and mitigation activities of the Emergency Management program.
• Conduct research to prepare, develop, and maintain emergency management plans and procedures.
• Support day-to-day tasks, ensuring proper support and resources are provided to meet all deadlines.
• Work on special projects and other duties as assigned.

Requirements

• Bachelor’s Degree
• Eligible to work in New York State
• One year of experience in Emergency Management

Qualifications

• Preferred skills: writing, organization, project management
• Prior emergency management experience not required but interest in learning is desired
• Ability to work individually and as part of a team
• Detail-oriented with the ability to organize and prioritize tasks effectively
• Track, manage, and report on assigned projects without daily oversight