Executive Secretaries

HEPCO, Inc. is seeking a full-time temporary Administrative Assistant to provide comprehensive administrative support to the Employee Relations and Talent Acquisition & Engagement teams.

Responsibilities

• Employee Relations Support - 45%
  • Schedule meetings and coordinate calendars.
  • Maintain confidential employee relations files and records.
  • Prepare correspondence, reports, and other documentation.
  • Organize case-related materials and maintain accurate documentation.
  • Respond to routine employee relations inquiries.
  • Provide administrative support for daily Employee Relations activities.
• Talent Acquisition & Engagement Support - 25%
  • Assist with recruitment administration and monitor recruitment activities.
  • Maintain employment and recruitment records.
  • Respond to inquiries from applicants, employees, and hiring departments.
  • Prepare recruitment-related correspondence, reports, and spreadsheets.
  • Support employee engagement initiatives and related administrative activities.
• HR Inbox Management and Customer Service - 10%
  • Monitor shared Human Resources email inboxes.
  • Route inquiries to the appropriate HR staff members.
  • Respond to routine requests and provide general customer service support.
  • Maintain inquiry and activity tracking logs.
• Workday Implementation Support - 10%
  • Assist with data validation and system testing.
  • Support process documentation and training coordination.
  • Help organize implementation materials and project records.
  • Provide administrative support for additional Workday-related HR projects.
• Reporting, Special Projects and General Support - 10%
  • Prepare reports, spreadsheets, presentations, and other documents.
  • Assist with special projects and departmental initiatives.
  • Maintain organized electronic and physical records.
  • Provide general administrative support to the Human Resources office as assigned.

Requirements

• Previous administrative support experience, preferably within Human Resources.
• Strong organizational and time-management skills.
• Ability to handle confidential and sensitive information with discretion.
• Strong attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities and meet deadlines.
• Strong customer service and interpersonal skills.
• Experience with Workday or another Human Resources information system is preferred.

Benefits

• Health Insurance
• Sick time
• 401k

Pay

$20.00 - $25.00 per hour (Depending on experience and qualifications)

Schedule

• Duration: 6 Months
• Shift Days/Times: M-F: 9am - 5pm

Location: The City College of New York, Office of Human Resources, Shepard Hall, Rm.50, 160 Convent Avenue, New York, NY 10031