Executive Program Analyst

Position Details

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

Duties and Responsibilities

• Facilitate executive budget planning, staffing solutions, and support an assigned executive in all functional program, operational, and management areas.
• Manage complex administrative tasks, handle confidential information, and support day-to-day operations in a fast-paced environment.
• Support an assigned executive in executive-level meetings and communications.
• Create, manage, and maintain complex Excel tables, reports, and database-style tracking systems with a high level of accuracy.
• Maintain confidentiality and exercise sound judgment when handling sensitive information.

Qualifications

• Experience directly supporting a senior Executive or working directly with a Senior Executive on highly sensitive projects.
• Experience working with a Board of Directors.
• Experience coordinating complex administrative and operational functions (calendar management, travel coordination, budgets/reimbursements, records management, etc.) for a senior Executive in accordance with organizational policies.
• Expert level proficiency with Microsoft Excel and PowerPoint to develop clear, professional, executive-level presentations.

Special Requirements

Effective July 1, 2025, the State of California implemented the Personal Leave Program 2025 (PLP 2025) which reduces an employee’s monthly salary in exchange for leave credits. Employees appointed to this classification will have their monthly salary reduced and will accrue hours of PLP 2025 on the first day of each pay period in accordance with the applicable bargaining contract. The salary range(s) included on this job posting do not reflect the reduction in pay.

Application Instructions

To be considered, you must provide a fully completed STD 678 application, resume, and statement of qualifications. Alternative documents submitted in lieu of required Application, Resume, or Statement of Qualifications will not be accepted. Completed STD 678 must include duties performed, start and end dates, and hours worked per week for each position held. Artificial intelligence (AI) tools such as ChatGPT, website searches, and third-party reviewers can be helpful in researching responses to the SOQ; however, by submitting your application for this position, you understand and acknowledge the SOQ you submit is your own work, in your own words, and accurately reflects your knowledge, skills, abilities, and experiences.