Executive Producer - Conferences

Program & Account Leadership

Own the successful delivery of multiple complex B2B experiential programs (conferences) from pre-production through reconciliation.

Maintain a high-level understanding of all active projects, proactively identifying risks, gaps, and opportunities.

Ensure programs are appropriately staffed and resourced based on scope, complexity, and timing.

Step in as needed to support execution, decision-making, or issue resolution during critical moments.

Client Partnership

Serve as a senior, trusted production partner to clients, ensuring clarity around scope, roles, timelines, budgets, and decision-making.

Participate in the development of integrated solutions that leverage agency capabilities and deliver mutual value.

Guide the development and presentation of incremental proposals, scopes of work, staffing plans, and schedules.

Ensure all project changes are clearly communicated, approved, and documented.

Uphold consistency across programs while tailoring approaches to client needs.

Team Leadership & Development

Lead and support production teams with a clear point of view, fostering accountability, growth, and collaboration.

Act as a visible champion for your teams, ensuring they feel supported, heard, and set up for success.

Coach and mentor producers and coordinators, reinforcing best practices in execution, communication, and financial management.

Partner closely with Resource Management to ensure smooth team integration and sustainable workloads.

Create learning opportunities for both staff and freelance team members, particularly around budgeting, reconciliation, and agency tools.

Creative & Production Excellence

Partner with Creative and Account leadership to ensure production is embedded early and effectively in the creative process.

Participate in creative brief development and ensure feasibility, integrity, and executional excellence.

Protect the integrity of the creative vision across all deliverables while balancing scope, budget, and timeline.

Continually seek innovative production solutions, methodologies, and partners.

Financial & Budget Management

Own the fiscal health of programs and accounts, including forecasting, budget tracking, and reconciliation.

Actively participate in finance meetings and forecasting conversations.

Oversee third-party costs, vendor agreements, and freelance engagements.

Build and maintain strong vendor and supplier relationships.

Review and approve reconciliations, ensuring accuracy and accountability against approved budgets.