Executive & Payroll Assistant

Responsibilities

• Provide administrative support to the President & CEO, including calendar management, meeting coordination, and correspondence.
• Cook up Board of Directors and related Committee meetings, including scheduling, preparation of agendas and meeting materials, distribution of board packets, recording minutes, and maintaining official board records.
• Serve as liaison between the President & CEO, senior leadership, Board members, and external stakeholders.
• Draft, edit, format, and proofread executive correspondence, presentations, reports, Board materials, and other confidential communications.
• Maintain highly confidential executive, personnel, Board, and organizational records in accordance with applicable record retention requirements.
• Maintain office supply inventories and coordinate procurement and servicing of office equipment.
• Recruit, screen, and refer applicants to hiring managers.
• Processes new employee reference checks, background checks, and coordinate fingerprinting process.
• Cook up and facilitate the onboarding process for newly hired employees and rehires, and complete offer letters.
• Process and reconcile bi-weekly payroll utilizing current HRIS/Payroll system.
• Maintain the HRIS database, ensuring employee records, payroll data, organizational structures, and personnel actions are timely, accurate, and complete.
• Generate reports for NOI departments as requested.
• Conduct new hire orientation with HR Generalist.
• Process departmental invoices, purchase requests, and other administrative transactions accurately and timely.
• Provide administrative support to the Human Resources Department as needed.
• May assist the HR Generalist with routine correspondence, HR announcements, offer letters, workers’ compensation, leave requests, and benefits.
• Aid the HR Director with research projects and special assignments.
• Other related duties as assigned.

Requirements

• Associate's degree required; Bachelor's degree in Human Resources, Business Administration, Public Administration, or a related field preferred. Equivalent combination of education and experience may be considered.
• Minimum of 1 year payroll administration. 3 - 5 years of experience in executive administrative support, human resources administration, or a closely related field. Experience supporting executive leadership and Boards of Directors preferred.

Qualifications

• Analytical skills Problem-solving
• Excellent written and oral communication
• Delegation
• Leadership Management Skills
• Time Management Ability to multi-task
• Interpersonal Relations
• Microsoft Office products
• HRIS
• Executive-level professionalism and discretion
• Available to work occasional evenings and other non-traditional hours to support Board of Directors meetings, committee meetings, and other agency business.

Skills

• Microsoft Office products
• HRIS
• Executive-level professionalism and discretion

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• 401(k) with matching contributions
• Vacation Time
• Personal Time
• Sick Time
• Holiday Pay

About the Role

New Opportunities Inc. is the community action agency that serves Waterbury, Meriden, Torrington and 22 surrounding Connecticut towns. We offer a variety of social service programs designed to eliminate poverty and assist people in need. Headquartered in Waterbury and the cities fourth largest employer, New Opportunities has additional offices in Meriden, Torrington, Danbury and Thomaston for the convenience of those they serve. Annually, more than 61,000 individuals benefit from programs offered at this agency, guided by the New Opportunities staff who helped them find the way to meet their needs.

In accordance with the mission of New Opportunities, the Agency aims to increase the self-sufficiency of its customers and support their move out of poverty toward a more middle-class lifestyle.

In 1964, the Agency incorporated as a private non-profit corporation in the State of Connecticut and is a tax-exempt 501 (c) (3) organization. With an annual budget for 2014 in excess of $41 million dollars, New Opportunities administers more than 50 social service programs targeted to the low-income, elderly and disabled communities.

While the range of programs is broad, they fall into one or more of the following categories:

• Energy Assistance
• Fatherhood Initiative
• Child Welfare and Family Development Services
• Early Childhood Education Programs
• Elderly Services
• Homeless Shelter and Transitional Housing
• Ex-Offender Programs and Re-entry Services

Equal Opportunity Employer

New Opportunities Inc. is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by law.