Executive Operations Lead

About Our Client

The organization is a national, nonpartisan community supporting election offices serving the largest and most diverse populations in the U.S. It addresses operational challenges in election administration by fostering peer engagement, sharing best practices, and driving innovation. The program aims to build more resilient, efficient, and voter-focused election systems, enhancing the experience and confidence of millions of Americans. It is currently in a phase of growth, expanding its capacity and influence.

About the Opportunity

The Executive Operations Lead is responsible for ensuring that executive priorities are effectively managed and completed. This senior individual contributor role acts as the operational engine of the Executive Office, coordinating workflows, tracking tasks, and facilitating follow-through across multiple stakeholders. The position supports senior leaders by maintaining organization, visibility, and momentum on high-priority initiatives.

Responsibilities

• Maintain a master action tracker for executive commitments.
• Capture and monitor decisions, next steps, deadlines, and ownership from meetings.
• Identify and address stalled or at-risk tasks.
• Draft follow-up communications and coordinate task assignments.
• Facilitate completion of deliverables with staff, contractors, and partners.
• Translate discussions into clear action plans with timelines and owners.
• Keep weekly overviews of priorities, deadlines, and open items.
• Review and escalate items as needed with the Executive Director.
• Ensure follow-up materials meet standards of professionalism and clarity.
• Prepare materials for meetings, presentations, and briefings.
• Anticipate informational needs and decision points ahead of meetings.
• Track external meeting follow-ups and commitments.
• Manage scheduling, preparation, and coordination for priority meetings.
• Maintain organized information on key stakeholders.
• Compile agendas and materials for leadership meetings.
• Maintain a forward-looking calendar of key deadlines and milestones.
• Summarize weekly priorities including decisions and overdue items.
• Recommend improvements to communication and workflow.
• Support coordination across various organizational functions.
• Assist in board and governance support activities.

Requirements

• Demonstrated strong organizational skills.
• Ability to manage complex workflows and multiple stakeholders.
• Strong written communication skills.
• Proven experience in proactive problem-solving and follow-through.
• High level of discretion and trustworthiness.

Pay Range and Compensation Package

The pay range and compensation package for this role will be determined based on the candidate’s experience, skills, and other relevant factors.

Equal Opportunity Statement

Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.