Executive Operations & Board Affairs Manager

About the role

This is a unique opportunity to serve at the center of executive leadership and corporate governance in a highly visible, mission-critical role supporting the CEO and Chairperson of the Board.

Responsibilities

• Manage Board meeting calendars, annual governance schedules, and meeting logistics
• Coordinate preparation, review, distribution, and publication of Board materials through Diligent Boards
• Maintain Board records, resolutions, governance documentation, and historical archives
• Partner with Legal, Corporate Secretary, and executive leadership to ensure timely delivery of Board materials
• Cook up travel arrangements for the CEO, Board members, and advisors as needed. This includes arranging flights including catering, ground transportation, lodging, itineraries, and related logistics
• Coordinate Scientific Advisory Board (SAB) meetings, travel and communications and serve as a liaison between the SAB and company leadership as needed
• Partner with Corporate Security to support the Executive Security Program and ensure compliance with CEO travel
• Coordinate complex executive schedules and priority meetings
• Support the CEO by managing confidential correspondence, reports, files and presentations
• Ensure CEO’s internal client rolodex is updated, and all technology is functioning seamlessly before arrival at CEO offices
• May answer phones, file, copy, screen and direct callers to CEO and appropriate staff members
• Aid in special projects and strategic initiatives assigned by the CEO

Requirements

• H.S. Diploma or General Education Degree (GED) - we will consider commensurate experience and/or combination of education and experience
• 5+ years of experience working with Board of Directors, Board of Trustees, or Governors of a large organization (> $1B assets)
• 5+ years of experience as an Executive Assistant
• Demonstrated experience administering board portals, specifically Diligent Boards
• Strong computer skills to include Microsoft Office Suite and internet applications
• Experience coordinating executive-level travel and meeting logistics
• Exceptional written and verbal communication skills
• Ability to manager highly confidential information with discretion and professionalism
• Ability to anticipate needs and proactively address issues

Qualifications

• Associate Degree or Bachelor’s Degree

Skills

• Executive Operations
• Board Affairs Management
• Corporate Governance
• Executive Support
• Scientific Advisory Board Coordination
• Travel Logistics
• Confidential Information Handling
• High-Priority Meeting Coordination
• Executive Correspondence Management
• Special Projects and Strategic Initiatives

Benefits

• Comprehensive benefits suite of programs, including medical / dental / vision / prescription coverage, employee wellness resources, savings plans (401k and ESPP), paid time off & paid parental leave benefits, disability benefits, and more

Pay

The salary for this position ranges from $130,000 to $180,000 per year. In addition, this role is eligible for the Company’s short-term and long-term incentive programs.

Schedule

This role is based 100% on-site at our Silver Spring, Maryland location.