Executive Operations Associate

Responsibilities

• Manage the calendar, priorities, travel, and communications for the executive team
• Ensure the executive office runs smoothly, including meeting coordination, office needs, follow-up, and executive logistics
• Prepare agendas, presentations, briefing materials, summaries, and other executive communications
• Cook up and distribute dashboards, trackers, and reporting that provide visibility into key priorities and work
• Strongly leverage AI, automation, and technology to improve productivity, simplify administrative work, and strengthen how information is organized and managed
• Continuously identify better ways to support the CEO, improve processes, and increase effectiveness of the executive office
• Anticipate needs, solve problems, and serve as a trusted and dependable partner

Qualifications

• High school diploma or equivalent
• 3+ years of experience in executive support, executive partnership, office operations, or similar
• Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment
• Curious, resourceful, and interested in understanding how the business operates
• Comfortable working through ambiguity, changing priorities, and unexpected needs
• Confident using technology, AI, automation, and new productivity tools to improve how work gets done
• Strong written and verbal communication skills, with the ability to communicate clearly and professionally
• Sound judgement, discretion, and the ability to handle confidential information
• Strong accountability, follow through, and proactive approach to solving problems
• Comfortable working with senior executives, board members, employees, and external partners
• Flexible, dependable, and willing to step in wherever needed to help the executive office run smoothly