Executive Office Coordinator
About the Role
The Executive Office Coordinator provides advanced and diversified administrative support to executive leadership. Routinely handles confidential, sensitive, and timely information exercising discretion. Independently prepares meeting agendas, memos, correspondence, reports, presentations, and performs a variety of non-routine assignments.
Coordinates busy and shifting office calendars including scheduling meetings, events, and conferences. Attends meetings to record, prepare, and distribute minutes and reports. Screens and prioritizes incoming visitors, correspondence, and telephone calls. Ensures efficient and organized office operations and maintains files and records. Coordinates business travel and tracks expenses.
Responsibilities
- Provide advanced administrative support to executive leadership
- Handle confidential, sensitive, and time-sensitive information with discretion
- Prepare meeting agendas, memos, correspondence, reports, and presentations
- Coordinate and schedule meetings, events, and conferences
- Attend meetings, record minutes, and distribute reports
- Screen and prioritize incoming visitors, correspondence, and telephone calls
- Maintain efficient and organized office operations, files, and records
- Coordinate business travel and track expenses
Requirements
- High School Diploma or Equivalent (Required)
- 3 years of administrative experience (Required)
About the Organization
Serving the community since 1961, WakeMed Health & Hospitals is the leading provider of health services in Wake County. With a mission to improve the health and well-being of our community, we are committed to providing outstanding and compassionate care.