Executive Director, Portfolio Management and Conversions

About the role

The Division of Portfolio Management & Conversions (PMC) seeks an experienced professional to oversee its Conversions, Rental Assistance, and Construction Monitoring and Completions programs. Under the supervision of the Assistant Commissioner, the Executive Director will oversee these related but distinctive teams and program areas which track and ensure expeditious completion of a broad array of HPD projects, deploy tenant-based rental assistance to households and projects in the pipeline, and manage conversion of construction loans to permanent financing.

Your Team

The Office of Development (OOD) leads the agency’s effort to create and preserve affordable housing in collaboration with other HPD offices as well as other city, state and federal agencies. The OOD is comprised of eight divisions that administer a range of programs. These divisions include Portfolio Management & Conversions, New Construction Finance, Special Needs Housing, Building and Land Development Services (BLDS), Homeownership Opportunities and Preservation, Preservation Finance, Compliance and Enforcement, and Housing Incentives.

Your Impact

The Division of Portfolio Management & Conversions seeks an experienced professional with strong leadership and management abilities to oversee its Conversions, Rental Assistance, and Construction Monitoring and Completions programs. Under the supervision of the Assistant Commissioner, the Executive Director will oversee these related but distinctive teams and program areas which track and ensure expeditious completion of a broad array of HPD projects, deploy tenant-based rental assistance to households and projects in the pipeline, and manage conversion of construction loans to permanent financing.

Responsibilities

• In collaboration with the Assistant Commissioner, oversee completion, permanent conversion and rent restructuring of, and deployment of tenant-based rental assistance to, the Division’s portfolios of projects.
• Provide support to Division and Office leadership on a variety of policy and process matters, in addition to goal setting and tracking of program-specific milestones.
• Develop and evaluate program- and practice area-specific requirements and procedures to ensure efficient use of resources, enhance program/unit impact, and accomplish City and agency goals.
• Develop and oversee intake and close-out/handoff policies and procedures for your program areas.
• Oversee and support the Director for Conversions in managing the Conversions pipeline and establishing new procedures to ensure efficient use of City resources, timely and high-quality closings and rent restructuring processes.
• Support the Deputy Director for Rental Assistance in managing the Rental Assistance portfolio of projects and households, and establish new policies and procedures in coordination with Conversions leadership to ensure timely, targeted, and effective outreach to households and subsequent submission of applications for rental assistance.
• Oversee and support the Director for Construction Monitoring and Completions in managing and developing that program’s processes and procedures to effectively track and facilitate completions of HPD projects.
• Assist staff as needed to proactively manage projects, troubleshoot, make appropriate recommendations, and ensure all necessary approvals.
• Manage and direct staff, including establishing appropriate productivity measures, supporting staff in achieving programmatic and agency goals, promoting collaboration among staff, promoting high achievement and morale, ensuring consistent and high-quality work, overseeing staff in their performance of their responsibilities, and evaluating staff.
• Manage administrative functions as needed, such as setting productivity goals, tracking/reporting, compliance, and budget forecasting. Supervise and support administrative staff.
• Respond in a timely manner to requests for information and oversee the production of detailed reports, memoranda, presentations, and written correspondence regarding projects, programs, new initiatives, or other special projects, as needed.
• Act as a liaison with developer teams, financial institutions, tenant or community groups, and other governmental agencies to ensure understanding, buy-in, and achievement of the Division and agency goals.
• With support from the Director of Operations, coordinate and provide direction on personnel matters for the Division. Ensure Director of Operations is providing support to Division Directors in the interview process, as well as closely coordinating with HPD Human Resources and HPD Budget on all Division hiring needs.
• Ensure the dissemination of policy information from the various areas of the agency to the Division. Information could include but not be limited to new data entry and reporting rules, policy initiatives, and current events related to housing.
• Help communicate priorities, needs, and challenges impacting teams throughout the Division.
• Lead special projects, including development and implementation of intra- and inter-division initiatives and strategies.
• Represent the Assistant Commissioner on behalf of the agency or agency at internal and external meetings.
• Collaborate with other HPD divisions to achieve agency goals, as well as to identify, monitor and/or resolve project, program, and policy issues.