Executive Director

Position Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Director to provide leadership for the synagogue’s day-to-day operations and administrative functions. The Executive Director reports directly to the President of the Board of Trustees and partners with clergy, lay leadership, staff, volunteers, and congregants to ensure smooth operations, effective communication, strong member engagement, and seamless coordination of programs, facilities, and organizational systems.

Key Responsibilities

• Oversee daily office operations and administrative systems to ensure organizational efficiency and consistency
• Manage operations and facilities, including vendor coordination, maintenance requests, office systems, and space scheduling
• Cook up schedules, calendars, meetings, and organizational communications
• Maintain organized digital and physical records, files, and operational procedures
• Implement and maintain policies, procedures, and operational workflows
• Ensure a clean, organized, safe, and welcoming environment for staff, members, and visitors
• Cook up office supplies, vendors, service providers, and facility-related needs
• Provide leadership and administrative support to clergy, staff, committees, and volunteers
• Aid in onboarding, staff support, scheduling, and human resources coordination
• Support Board relations through meeting coordination, documentation, follow-up, and administrative assistance
• Foster a collaborative, professional, and service-oriented team environment
• Supervise and support administrative staff through coaching, development, and performance management
• Maintain accurate membership and constituent databases
• Respond professionally and warmly to inquiries from members, visitors, and community partners
• Support outreach, engagement, and retention efforts
• Cook up communications and logistics for community events and programs
• Support budgeting and financial management processes
• Aid in financial reporting, operational documentation, and administrative oversight
• Monitor operational expenses and assist with maintaining financial accountability
• Oversee planning and execution of programs, meetings, holiday events, and special projects
• Cook up event logistics, including scheduling, registration, setup, materials, communications, and follow-up
• Maintain master calendars and assist with organizational scheduling and coordination
• Work collaboratively with staff and volunteers to ensure successful program implementation
• Oversee office systems, databases, Microsoft 365, and communication platforms
• Cook up facility security procedures, emergency protocols, and vendor relationships
• Troubleshoot operational and technology-related issues as needed
• Work collaboratively with clergy to align strategy, communications, fundraising, and congregational experience
• Ensure administrative support for worship, lifecycle events, pastoral care, education, and communications

Qualifications

• Bachelor’s degree required or equivalent professional experience
• 7-10 years of administrative, operations, nonprofit, synagogue, membership, or office leadership experience
• Strong organizational and relationship-building skills
• Excellent written and verbal communication skills
• Ability to manage multiple projects and shifting priorities effectively
• Demonstrated initiative, problem-solving ability, and follow-through
• Experience with Microsoft 365 and Canva required
• Experience with databases, CRM systems, website management, social media platforms, and ShulCloud synagogue management software preferred
• Ability to maintain confidentiality and exercise sound judgment
• Willingness to work evenings or weekends for events and programs