Executive Coordinator, CMO Office

What You’ll Do

• Act as the CMO’s agent and manager for their public persona, coordinating interviews, speaking opportunities, industry meetings, and media events end-to-end.
  • Prep sharp briefs ahead of every meeting, interview, and event so the CMO walks in ready.
  • Partner with content and design teams to produce decks, one-pagers, speaker profiles, and landing pages that support the CMO’s public presence.
• Partner with content and design teams to produce decks, one-pagers, speaker profiles, and landing pages that support the CMO’s public presence.
• Be the CMO’s eyes and ears across the org, flagging what needs their attention before it becomes a problem.
• Brief people ahead of time when they’re presenting to the CMO, set expectations, and manage the follow-up.
• Work across teams to unblock anything that’s waiting on the CMO.
• Own logistics for internal initiatives where the CMO is the named owner or sponsor.
• Help build out the AI stack powering the CMO’s pod.
• Manage the CMO’s calendar, prep for meetings, and process notes and action items.
• Handle day-to-day correspondence and work-related travel and logistics.

TO SHINE IN THIS ROLE

• You’ll Need Experience in a fast-paced, high-touch support role: as a talent assistant, production assistant, celebrity assistant, or similar - where anticipating needs came naturally.
• Exceptional written and verbal communication skills.
• Calm, sharp judgment under pressure, with zero ego about the work.