Executive Communications Coordinator

Purpose

The Executive Communications Coordinator supports University Marketing and Communications (UMAC) through writing, research, coordination, and relationship management. Working closely with the Executive Speechwriter, the role develops executive messaging, manages communications workflows and event details, partners with university departments, and provides writing support for UMAC leadership.

This position is funded for 24 months from the start date with the possibility of extension and requires authorization to work in the United States on a full‑time basis without sponsorship.

Responsibilities

• Support the Executive Speechwriter in researching, drafting, and editing speeches, remarks, talking points, presentations, announcements, video scripts, and other executive communications.
• Research and gather stories, institutional data, background information, and other content to strengthen executive communications.
• Coordinate reviews with university stakeholders to verify information and ensure communications are accurate, consistent, and complete.
• Assist UMAC leadership with special writing projects, executive messaging, and other priority communications needs.
• Coordinate communications supporting key presidential and executive programs, appearances, events, and initiatives.
• Serve as a communications liaison to colleges, schools, units, and departments hosting or supporting executive events, ensuring communications needs and details are addressed.
• Partner with UMAC, University Events and Experience, and other university colleagues to develop communications plans and supporting content for executive programs and events.
• Identify and coordinate social media opportunities related to executive priorities, appearances, events, and announcements with the appropriate UMAC colleagues.
• Coordinate the planning and delivery of presidential and executive messaging, including campus‑wide announcements and communications cascades.
• Maintain executive communications calendars and track upcoming messaging needs, deadlines, and deliverables.
• Manage timelines, content inputs, stakeholder reviews, approvals, and other details necessary to move communications from development through delivery.
• Help ensure final communications are delivered accurately, on schedule, and through the appropriate channels.
• Perform other related functions as assigned.

Required Qualifications

• Bachelor’s degree in a related field.
• Five years of experience in a writing, content coordination, or other editorial/communications role.
• Proficiency with project management platforms (e.g., Asana) and editorial planning tools (e.g., Microsoft Word, content calendars, scheduling software).
• Exceptional organizational skills and attention to detail, with a proven ability to manage multiple projects and deadlines simultaneously.
• Strong written and verbal communication skills.
• Familiarity with content production workflows, including writing, editing, design and publishing processes.
• Experience creating and managing email campaigns.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master’s degree.
• Experience working in higher education and interacting with executive leadership teams.
• Experience coordinating a highly visible, highly public portfolio.
• Ability to collaborate with a wide range of stakeholders, including faculty, staff, and external vendors.
• Familiarity with AP Style or other editorial guidelines.
• Professional experience working with the executive suite at corporations or at a marketing or creative agency.

Salary

$70,000 + negotiable depending on experience.

Working Conditions

• Weekly scheduled hours: 40
• Exempt from FLSA
• Based in Austin, TX on the UT main campus
• Standard office environment; repetitive keyboard use at a workstation
• Occasional overtime during peak periods