Executive Business Administrator
Our client operates in the industrial process data software industry, helping businesses transform complex industrial data into actionable insights that improve operational performance and profitability. As a remote-first company led by experienced entrepreneurs and executives, it delivers innovative software and services that make industrial data more accessible, meaningful, and valuable for customers.
About the role
The Executive Business Administrator serves as a strategic partner to the Chief Executive Officer, providing high-level executive support through calendar management, project coordination, and operational execution. This role requires exceptional organization, discretion, and proactive problem-solving to ensure the CEO remains focused on strategic priorities while supporting key company initiatives and executive communications.
Responsibilities
- Understand, prioritize, and manage the CEO's workload and schedule, recommending adjustments as needed
- Coordinate all CEO travel arrangements, including flights, accommodations, and ground transportation
- Manage executive expense reporting with fiscal responsibility
- Provide project management support for strategic initiatives led by the CEO
- Capture executive meeting notes, track action items, and ensure timely follow-up
- Coordinate high-volume scheduling for meetings, events, and speaking engagements
- Plan and manage Board of Directors meeting logistics
- Partner with executive leadership to monitor commitments, deadlines, and follow-up activities
- Schedule and organize virtual and in-person meetings efficiently
- Maintain the highest level of confidentiality when handling sensitive information
- Resolve scheduling conflicts and operational challenges proactively
- Coordinate scheduling across multiple departments to ensure alignment
- Support executive leadership team events and company-wide initiatives
- Arrange meeting spaces, equipment, catering, and related logistics
- Assist with special projects and cross-functional initiatives as assigned
Requirements
- Minimum 5 years of experience supporting C-level executives in fast-paced, high-growth organizations
- Demonstrated ability to handle confidential and sensitive information with professionalism
- Exceptional organizational, time management, and leadership skills
- Strong operational execution and problem-solving abilities
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite
- Adaptability to learn and utilize new productivity tools and technologies
- Growth mindset with a proactive, solutions-oriented approach
- Ability to work effectively in a fully remote environment
Preferred Qualifications
- Experience in a technology or SaaS organization
- Previous experience directly supporting a Chief Executive Officer (CEO)
Pay
$125,000 USD annual base salary
Benefits
- 12 weeks of paid family leave
- Unlimited Paid Time Off (PTO)
- Internet and mobile phone reimbursement
- Comprehensive medical benefits
- Group term life insurance
- Short-term and long-term disability insurance
- Pre-tax benefit programs
- Voluntary dental and vision insurance
- Vacation bonus program
- Employee Assistance Program (EAP)
- Generous home office allowance