Executive Briefer, Office of President or Provost
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It says "e.g." but we can use other headings? Likely we should stick to those standard headings. The posting includes "About the Position:" which is like About the role. Also includes "Essential Functions:" which could be Responsibilities. Also includes "Education and Experience:" which is Qualifications/Requirements. Also includes "Knowledge, Skills and Abilities:" which is Skills. Also includes "Benefits:" which is Benefits. Also includes "Physical and Environmental Demands:" maybe not a standard heading; could be omitted or placed under Requirements? Probably we should not create a section for that unless it's substantive and matches a standard heading. It's not in list; maybe we can incorporate into Requirements or omit. The instruction: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text. So we need to decide which sections to include.
We have:
- About the role (About the Position) – we have content.
- Responsibilities (Essential Functions) – we have content.
- Qualifications (Education and Experience) – we have content.
- Skills (Knowledge, Skills and Abilities) – we have content.
- Benefits – we have content.
- Pay – not present (salary range is "Salary commensurate with experience and qualifications" which is placeholder; we should not create Pay section because it's not specific. The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. Benefits is stated, so we include Benefits. Pay is not specific, so omit.
- Schedule – not specific (just mentions occasional early morning etc but not a schedule). The posting mentions "The position may require occasional early morning, evening, or weekend work based on the executive's schedule and University events." That's not a defined schedule; we should not create Schedule section.
Thus sections: About the role, Responsibilities, Qualifications, Skills, Benefits.
We need to use for each heading. Use - for any list of duties/requirements/benefits, and
for prose.
We need to preserve ALL substantive information; do not invent or summarize away detail. So we need to include all details from each section.
We must remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we need to strip out the EEO statement, deadline to apply? The deadline is "Deadline to Apply: The position is open until filled. Priority consideration may be given to submissions received by October 2, 2026." That's application instruction; we should remove. Also "Job Administrative Managers & Professionals Organization Office of the President Schedule Regular Shift Staff Employee Status Individual Contributor Job Type Full-time Job Level Day Job Job Posting Sep 16, 2026, 5:20:57 PM" is metadata; we should drop or fold minor metadata into a short
or drop it. Probably drop.
Also "Primary Location USA-TX-Dallas" maybe minor metadata; could drop.
Also "About SMU" paragraph at start is generic description; we might include as part of About the role? But the instruction says use headings for sections like About the role. The "About SMU" is not about the role; it's about the university. Could be considered part of About the role? Might be better to include as a brief paragraph under About the role heading? However the posting already has "About the Position:" separate. The "About SMU" is generic fluff; maybe we should keep it as part of About the role? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. So we need to keep that description somewhere. Could we include it as a
under About the role heading? That would be mixing university description with role description. Might be okay but could be considered not specific to role. However we cannot omit it because we must preserve all substantive info. So we need to include it somewhere. Perhaps we can create a section "About SMU" but that's not in the allowed headings list. The instruction says use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It says e.g., meaning those are examples, not exclusive list. So we could use other headings if needed, but better to stick to those. However we could incorporate the SMU description into the About the role section as a preamble.
Thus structure:
About the role
[SMU description] [About the Position description]
But we need to keep the "About the Position:" content separate? Could combine.
Better: About the role
SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs. SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies. SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence. Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact. SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.
Southern Methodist University (SMU) seeks a highly skilled, service-oriented, and strategically minded Executive Briefer to support either the President or Provost. This pivotal role serves as a trusted partner responsible for preparing senior leadership for meetings, decisions, and engagements by synthesizing information into concise daily briefing materials. The Executive Briefer combines exceptional communication skills, sound judgment, and organizational excellence to ensure the executive is consistently prepared, informed, and positioned for success. In addition to executive briefing responsibilities, the position serves as a primary point of contact for the assigned executive office, helping manage access to executive leadership, coordinating information flow, and providing a welcoming and professional experience for internal and external stakeholders. The ideal candidate thrives in a fast-paced environment, exercises discretion with sensitive information, anticipates needs, and demonstrates a commitment to exceptional service. The position may require occasional early morning, evening, or weekend work based on the executive's schedule and University events. The position works primarily on campus and requires consistent in-person presence in the Executive Office Suite.
That seems to preserve all.
Next Responsibilities: Essential Functions with bullet points. We need to convert to - . The Essential Functions section includes three bullet groups: Executive Briefing & Preparation, Front Office, Access & Executive Experience, Calendar Coordination & Daily Readiness, Judgment, Follow-Through & Team Collaboration. Each has sub-bullets. We need to preserve all details. We'll create a
with - for each main function, and inside each
- we can have
for sub-items? The instruction: Use - for any list of duties/requirements/benefits, and
for prose. It doesn't forbid nested lists. We'll do nested lists.
Thus:
Responsibilities
- Executive Briefing & Preparation
- Prepare daily briefing materials aligned with the executive's schedule, upcoming decisions, and anticipated issues.
- Conduct research and gather relevant information to ensure the executive is fully informed and prepared for meetings, events, and engagements.
- Review, analyze, and synthesize correspondence, meeting materials, reports, requests into concise executive briefing documents.
- Identify information gaps, outstanding issues, and follow-up needs; coordinate with university leaders and stakeholders to obtain timely and accurate information.
- Front Office, Access & Executive Experience
- Serve as the first point of contact for the senior executive office
- Provide a welcoming, professional, and high-touch experience for visitors, callers, and stakeholders.
- Manage incoming calls, inquiries, and requests by appropriately triaging, resolving, routing, or escalating matters as appropriate.
- Exercise professionalism, diplomacy, and discretion when handling sensitive or confidential issues.
- Calendar Coordination & Daily Readiness
- Partner closely with the Executive Scheduler to ensure briefing materials and preparation needs align with the executive's calendar and priorities.
- Monitor upcoming engagements and proactively identify competing demands, preparation requirements, and urgent requests.
- Ensure all briefing materials, talking points, meeting documents, and supporting resources are provided accurately and on time.
- Assist in maintaining executive readiness by anticipating needs and facilitating the smooth flow of information.
- Judgment, Follow-Through & Team Collaboration
- Exercise sound judgment when managing sensitive, urgent, or rapidly changing matters.
- Track action items, commitments, and follow-up activities to ensure timely completion.
- Provide cross-coverage and operational support within the President's and Provost's executive offices as needed.
Next Qualifications: Education and Experience. We'll make a section Qualifications
and include prose and maybe list? It's a paragraph with options. We'll keep as .
Content: "High school diploma or equivalent and a minimum of six years of work experience OR Bachelor’s degree and a minimum of two years of wok experience is required. Progressively responsible experience in executive support, executive-office operations, chief-of-staff-adjacent work, communications, or another high-touch professional environment preferred. Experience supporting a senior executive or working in a high profile office desired."
Note there's a typo "wok". We must preserve exactly as given? Probably keep as is.
Thus:
Qualifications
High school diploma or equivalent and a minimum of six years of work experience OR Bachelor’s degree and a minimum of two years of wok experience is required. Progressively responsible experience in executive support, executive-office operations, chief-of-staff-adjacent work, communications, or another high-touch professional environment preferred. Experience supporting a senior executive or working in a high profile office desired.
Next Skills: Knowledge, Skills and Abilities. We'll make Skills
and list as .
Content: "Candidate must demonstrate strong interpersonal skills with executive presence and a service-oriented approach. Must also demonstrate strong verbal and written communication skills with a keen attention to detail and accuracy and the ability to quickly synthesize complex information into concise summaries. Demonstrated ability to exercise sound judgement, discretion, confidentiality, and political acumen are essential. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning, and time-management skills. The ability to manage competing priorities, make sounds decisions with limited direction, and collaborate with senior leaders and internal and external constituents is essential."
We'll make each sentence as - .
Thus:
- for any list of duties/requirements/benefits, and
for prose. We need to preserve ALL substantive information; do not invent or summarize away detail. So we need to include all details from each section. We must remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we need to strip out the EEO statement, deadline to apply? The deadline is "Deadline to Apply: The position is open until filled. Priority consideration may be given to submissions received by October 2, 2026." That's application instruction; we should remove. Also "Job Administrative Managers & Professionals Organization Office of the President Schedule Regular Shift Staff Employee Status Individual Contributor Job Type Full-time Job Level Day Job Job Posting Sep 16, 2026, 5:20:57 PM" is metadata; we should drop or fold minor metadata into a short
or drop it. Probably drop. Also "Primary Location USA-TX-Dallas" maybe minor metadata; could drop. Also "About SMU" paragraph at start is generic description; we might include as part of About the role? But the instruction says use headings for sections like About the role. The "About SMU" is not about the role; it's about the university. Could be considered part of About the role? Might be better to include as a brief paragraph under About the role heading? However the posting already has "About the Position:" separate. The "About SMU" is generic fluff; maybe we should keep it as part of About the role? The instruction: Preserve ALL substantive information; do NOT invent or summarize away detail. So we need to keep that description somewhere. Could we include it as a
under About the role heading? That would be mixing university description with role description. Might be okay but could be considered not specific to role. However we cannot omit it because we must preserve all substantive info. So we need to include it somewhere. Perhaps we can create a section "About SMU" but that's not in the allowed headings list. The instruction says use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It says e.g., meaning those are examples, not exclusive list. So we could use other headings if needed, but better to stick to those. However we could incorporate the SMU description into the About the role section as a preamble. Thus structure:
About the role
[SMU description] [About the Position description]
But we need to keep the "About the Position:" content separate? Could combine. Better:About the role
SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs. SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools: Dedman College of Humanities and Sciences, Cox School of Business, Lyle School of Engineering, Meadows School of the Arts, Simmons School of Education and Human Development, Dedman School of Law, Perkins School of Theology and Moody School of Graduate and Advanced Studies. SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence. Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities. SMU’s relationship with Dallas – the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact. SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.
Southern Methodist University (SMU) seeks a highly skilled, service-oriented, and strategically minded Executive Briefer to support either the President or Provost. This pivotal role serves as a trusted partner responsible for preparing senior leadership for meetings, decisions, and engagements by synthesizing information into concise daily briefing materials. The Executive Briefer combines exceptional communication skills, sound judgment, and organizational excellence to ensure the executive is consistently prepared, informed, and positioned for success. In addition to executive briefing responsibilities, the position serves as a primary point of contact for the assigned executive office, helping manage access to executive leadership, coordinating information flow, and providing a welcoming and professional experience for internal and external stakeholders. The ideal candidate thrives in a fast-paced environment, exercises discretion with sensitive information, anticipates needs, and demonstrates a commitment to exceptional service. The position may require occasional early morning, evening, or weekend work based on the executive's schedule and University events. The position works primarily on campus and requires consistent in-person presence in the Executive Office Suite.
That seems to preserve all. Next Responsibilities: Essential Functions with bullet points. We need to convert to- . The Essential Functions section includes three bullet groups: Executive Briefing & Preparation, Front Office, Access & Executive Experience, Calendar Coordination & Daily Readiness, Judgment, Follow-Through & Team Collaboration. Each has sub-bullets. We need to preserve all details. We'll create a
- with
- for each main function, and inside each
- we can have
- for sub-items? The instruction: Use
- for any list of duties/requirements/benefits, and
for prose. It doesn't forbid nested lists. We'll do nested lists. Thus:
Responsibilities
- Executive Briefing & Preparation
- Prepare daily briefing materials aligned with the executive's schedule, upcoming decisions, and anticipated issues.
- Conduct research and gather relevant information to ensure the executive is fully informed and prepared for meetings, events, and engagements.
- Review, analyze, and synthesize correspondence, meeting materials, reports, requests into concise executive briefing documents.
- Identify information gaps, outstanding issues, and follow-up needs; coordinate with university leaders and stakeholders to obtain timely and accurate information.
- Front Office, Access & Executive Experience
- Serve as the first point of contact for the senior executive office
- Provide a welcoming, professional, and high-touch experience for visitors, callers, and stakeholders.
- Manage incoming calls, inquiries, and requests by appropriately triaging, resolving, routing, or escalating matters as appropriate.
- Exercise professionalism, diplomacy, and discretion when handling sensitive or confidential issues.
- Calendar Coordination & Daily Readiness
- Partner closely with the Executive Scheduler to ensure briefing materials and preparation needs align with the executive's calendar and priorities.
- Monitor upcoming engagements and proactively identify competing demands, preparation requirements, and urgent requests.
- Ensure all briefing materials, talking points, meeting documents, and supporting resources are provided accurately and on time.
- Assist in maintaining executive readiness by anticipating needs and facilitating the smooth flow of information.
- Judgment, Follow-Through & Team Collaboration
- Exercise sound judgment when managing sensitive, urgent, or rapidly changing matters.
- Track action items, commitments, and follow-up activities to ensure timely completion.
- Provide cross-coverage and operational support within the President's and Provost's executive offices as needed.
Qualifications
and include prose and maybe list? It's a paragraph with options. We'll keep as. Content: "High school diploma or equivalent and a minimum of six years of work experience OR Bachelor’s degree and a minimum of two years of wok experience is required. Progressively responsible experience in executive support, executive-office operations, chief-of-staff-adjacent work, communications, or another high-touch professional environment preferred. Experience supporting a senior executive or working in a high profile office desired." Note there's a typo "wok". We must preserve exactly as given? Probably keep as is. Thus:
Qualifications
High school diploma or equivalent and a minimum of six years of work experience OR Bachelor’s degree and a minimum of two years of wok experience is required. Progressively responsible experience in executive support, executive-office operations, chief-of-staff-adjacent work, communications, or another high-touch professional environment preferred. Experience supporting a senior executive or working in a high profile office desired.
Next Skills: Knowledge, Skills and Abilities. We'll makeSkills
and list as- .
Content: "Candidate must demonstrate strong interpersonal skills with executive presence and a service-oriented approach. Must also demonstrate strong verbal and written communication skills with a keen attention to detail and accuracy and the ability to quickly synthesize complex information into concise summaries. Demonstrated ability to exercise sound judgement, discretion, confidentiality, and political acumen are essential. Candidate must possess strong problem-solving skills with the ability to identify and analyze problems, as well as devise solutions. Must also have strong organizational, planning, and time-management skills. The ability to manage competing priorities, make sounds decisions with limited direction, and collaborate with senior leaders and internal and external constituents is essential."
We'll make each sentence as
- . Thus:
- Executive Briefing & Preparation
- for any list of duties/requirements/benefits, and
- . The Essential Functions section includes three bullet groups: Executive Briefing & Preparation, Front Office, Access & Executive Experience, Calendar Coordination & Daily Readiness, Judgment, Follow-Through & Team Collaboration. Each has sub-bullets. We need to preserve all details. We'll create a