Executive Assistant - YES Prep West Secondary (Immediate Opening)

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of a high-performing, team-oriented culture.

Some quick stats about us:

• 21,650 students
• 2,600 team members
• 16 secondary campuses
• 12 elementary campuses
• 91% of students qualify for free/reduced-price lunch
• 96% Hispanic & African-American students
• 99% of students accepted to a 4-year university
• 85% first-generation college students
• Ranked in the top 100 high schools in the nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston’s city limits serving our increasing population.

About the role

• Providing executive-level support to the Principal and Administration Team
• Composing correspondence, meeting minutes, inter-office memos, parent communication
• Receiving and screening executive-level telephone calls dealing with confidential information
• Managing internal communications with the Principal and staff as needed
• Overseeing, coordinating, maintaining, and/or processing budgetary items and reimbursements
• Maintaining school-wide calendar
• Managing calendars using Outlook
• Arranging domestic travel and itineraries
• Supporting and/or arranging meetings and conferences, including preparing meeting agendas, PowerPoint presentations, and meeting reports
• Serving as the primary user for recruitment software; coordinate on-campus interview schedules for potential candidates
• Creating and maintaining confidential staff files
• Overseeing and coordinating special projects
• Organizing and procuring items for special events
• Serving as the primary point of contact for potential candidates slated to interview at their campus
• Creating a welcoming experience for candidates who interview on their campus by coordinating and organizing the Finalist Day and all communication
• Acting as the key influencer for system-wide referral and recruitment campaigns enacted at the campus level
• Participating in all Talent Ambassador training opportunities including reviewing monthly newsletter and attending Talent Acquisition recruitment events
• Supporting new hire engagement through the development of a campus newsletter
• Providing translation for students and/or families as needed
• Additional duties as assigned

Requirements

• Outstanding record of organization and attention to details
• Exemplary record working in a fast-paced office environment
• Bilingual in Spanish and English
• Ability to work outside of normal hours and on weekends
• Belief in and commitment to the mission and core value of YES Prep Public Schools
• Openness to giving and receiving frequent feedback
• Ability to maintain emotional control under stress
• Ability to work urgently in a fast-paced and results-oriented environment
• Creates and maintains positive working relationships on a team and/or in a highly collaborative environment
• A dedication to learn, grow, and develop as a professional

Qualifications

• Bachelor’s Degree from an accredited four-year educational institution (nice to have)
• 0-2 years of experience in an administrative or operations role (nice to have)

Beliefs

• Belief in and commitment to the mission and core value of YES Prep Public Schools
• Desire to disrupt systemic status quos in education
• Willingness to go above and beyond to disrupt said status quos
• Passion to develop resiliency through a relentless pursuit of jaw-dropping results
• Conviction that high expectations + high accountability = high performance and high growth

Pay

$17.27 - $21.47 an hour

Benefits

• Health and supplemental insurance – A $0 monthly medical option and a plan that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. (eligibility requires working 20+ hours a week for full benefits, 10+ hours for medical benefits)
• Retirement plans – Participation in Teacher Retirement System of Texas and a 457b Retirement Plan
• Paid leave programming – Paid leave at 100%, based on eligibility and tenure, for medical needs including maternity and paternity leave
• Professional development – Investment in developing leaders through high-quality programs, effective coaching, and ongoing professional development
• Award-winning culture – Named Houston’s Best Place To Work in 2018, 2019, 2021, and 2025; winner of the 2012 Broad Prize for Excellence in Urban Education and a 2016 finalist