Executive Assistant, WW Operations Finance

Key job responsibilities

• Own complex calendar management and scheduling of internal and external meetings, maintaining a forward-looking calendar 3–6 months out
• Manage domestic and international travel and expenses
• Manage key team activities and logistics: staff meeting agendas, all-hands, supply ordering, and team space (moves and reconfiguration)
• Organize, prioritize, and safeguard time-sensitive, confidential information; ensure action items are executed
• Partner with the leadership team and other Executive Assistants to support the broader organization
• Support cyclical operational planning, business planning, and performance review cycles
• Own coordination mechanisms for cross-team projects and recurring processes (e.g., WBR Refresh, Goal Updates) — set up the process, autonomously manage milestones and dates, consolidate status updates, and report who's on track, who's behind, and what's blocked
• Proactively surface risks, propose solutions, and nudge leaders and teams toward milestones before being asked — flagging when something is about to fall through the cracks
• Go beyond scheduling on new programs (e.g., AI Adoption): shape format and approach with program leads, and own a recurring cadence to review team hiring progress with hiring managers

Basic Qualifications

• Experience with Microsoft Office products and applications
• 5+ years of executive assistant experience
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Bachelor's degree
• Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed

Preferred Qualifications

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency
• Experience with end-to-end project management
• Experience with work space planning/management
• Experience coordinating cross-functional inputs, meeting deadlines, and effectively managing competing priorities