Executive Assistant - Workforce Solutions & Innovation.

About the role

The Colorado Community College System (CCCS) is seeking an Executive Assistant to support the Vice Chancellor for Workforce Solutions & Innovation. The ideal candidate should have a proactive approach, strong administrative skills, and a passion for using technology to enhance operations.

Responsibilities

• Manage various administrative responsibilities for the Workforce Solutions and Innovation division, including problem-solving and facilitating confidential communication.
• Use AI tools to develop automated workflows to assist in organizing materials for the Vice Chancellor (VC).
• Schedule and manage the VC's calendar, including appointments, meetings, conferences, and special events.
• Aid in preparing the VC for external engagements, including logistical planning and document preparation.
• Plan, organize, and execute division events such as summits, conferences, and council meetings.
• Coordinate the budget for the Workforce Solutions & Innovation (WSI) Division, including preparing and submitting purchasing transactions.
• Manage signature and approval processes, ensuring timely and accurate documentation.
• Act as the primary point of contact for the WSI Division and serve as a liaison between the VC, System Office staff, college staff, and others.

Requirements

• Bachelor’s degree or equivalent professional experience in administrative support.
• Two years of professional experience providing executive or high-level administrative services, including managing projects, disseminating communications, and event coordination.

Qualifications

• Proficiency in Microsoft Office 365 Suite products.
• Ability to manage projects, track deliverables, and monitor deadlines.
• Understanding of and commitment to diversity, equity, inclusion, and social justice.
• Exceptional problem-solving and negotiation skills.
• Strong written and verbal communication skills.
• Creative thinking and organizational skills to develop practical plans.
• Attention to detail, particularly in report and communication proofreading.
• Knowledge of administrative processes and procedures in a large organization.
• Ability to work collaboratively with teams to achieve results.
• Positive attitude and ability to handle confidential information with integrity.
• Experience with video conferencing software for virtual convenings.

Skills

• Proficiency in AI-assisted productivity tools to streamline administrative workflows.

Benefits

The position offers a competitive salary and benefits package, including health insurance, retirement plans, and paid time off.

Pay

The salary range for this position is $75,000 - $90,000 annually, depending on experience and qualifications.

Schedule

This position requires working in the office 3 days per week and remotely 2 days per week. Alternative work arrangements, including flexible schedules and hybrid-remote work, may be available.