Executive Assistant - VP - Surgical Services

Job Summary

Affords assistance to the Vice President of Surgery Administration and support personnel/services as needed with planning, organizing, coordinating and implementing administrative functions and special projects. Acts as a liaison between executives' staff, managers, physicians and community.

Education

• Required: Associate degree in business or office management or comparable combination of education and experience.
• PREFERRED: Medical Terminology, Excel, Word, PowerPoint

Experience

• Required: Minimum of five years' progressively responsible secretarial / administrative experience.
• Strong working knowledge of computer applications (Word, Excel spreadsheets, PowerPoint, Outlook).

Position Requirement(s)

• Licenses/Certifications/Registrations Required: N/A
• PREFERRED: Overall knowledge of the health systems organization, policies and procedures.

Department Position Summary

• Affords assistance to the Vice President of Surgery Administration with planning, organizing, coordinating and implementing administrative functions and special projects.
• Serves as a liaison between executive staff, directors, managers, physicians, staff, sales representatives, patients and patients' families.
• Performs administrative and clerical duties for Vice President Surgery Administration.
• Attends administrative meetings, takes notes, transcribes the notes into meeting minutes and distributes appropriately.
• Attends meetings, inservices, educational programs, and functions as requested.
• Refers comments, suggestions, and complaints from customers and staff confidentially.
• Handles all incoming mail and distributes appropriately.
• Answers all incoming telephone calls and responds in a prompt manner.
• Affords assistance with physician contracts, agency contracts, monthly check requests and grants.
• Competent using the RiskPro reporting system.
• Affords assistance with legal files.
• Captures travel arrangements.

Knowledge and Skills

• Knowledge and ability to use multi telephone, computer, typewriter, dictaphone machine, adding machine/calculator, VCR, laminator, and copy/fax machine.
• Understands several aspects of the PeopleSoft software.
• Ability to use and access the intranet for ordering office supplies, accounting forms, physician order sets, policies and procedures, and HCL learning and training.
• Orders office supplies and knowledge of the ordering process.
• Ability to work under stress and numerous interruptions throughout the day.
• Must be able to work with minimal supervision.

Erlanger Baroness Hospital Chattanooga, TN Executive Asst-VP - Full-Time Standard Hours

• Regular Hours