Executive Assistant - VP Legal

About the role

We are seeking an Executive Assistant to provide high quality support to Legal Executives and other senior legal team members. This position will report to our VP of Litigation and Risk.

Responsibilities

• Manage calendars of VPs; coordinate across executives, business partners and team members by prioritizing schedules and qualifying requests.
• Proactively solicit agendas and manage attendee lists.
• Aid in the planning and organizing of internal and external meetings, team offsites, and organizational wide meetings.
• Obtain briefing documents for key internal/external meetings and create briefing packets for business trips.
• Act as a proxy for communications and approvals as authorized.
• Act as a source for general inquiries and refer routine matters to appropriate parties.
• Manage complex international and domestic travel. Carefully consider and decide the optimum travel arrangements and itineraries.
• Process passports and visas.
• Manage expense reports and purchase orders and become a tool champion of WD’s internal tools.
• Support expense, requisition, and payment workflows for the Risk Management team.
• Carefully coordinate with IT support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome.

Qualifications

• 4+ years’ experience supporting at the senior management level in a public company, preferably for a legal or finance executive in high tech.
• Advanced knowledge of Microsoft 365 applications: Outlook, Word, Excel, PowerPoint, Teams.
• Great attention to detail and the maturity to handle confidential information is a must.
• Intuitive problem-solver with thoughtful anticipation of deliverables.
• Ability to prioritize and manage complex issues.
• Excellent written and oral communication skills.
• Hightly organized, resourceful, and detail oriented.
• Excellent time management skills.
• Collaborative style, team player.
• Propensity to learn and incorporate AI into workstreams.
• Demonstrates leadership.
• Passionate, kind, inclusive, and ethically minded.
• Daily presence (Monday, Wednesday and Thursday) in office; periodically on Tuesday or Friday.
• California notary public is preferred.

Additional Information

Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the "Know Your Rights: Workplace Discrimination is Illegal” poster. Our pay transparency policy is available here.