Executive Assistant - Viaero Fiber

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements with a high level of accuracy and confidentiality.
• Prepare, review, and edit correspondence, reports, presentations, and other documents.
• Cook up and support offsite meetings, and leadership events, including logistics, agendas, and follow-up actions.
• Attend key management meetings and organize necessary materials for meetings.
• Track and follow up on strategic projects, deadlines, and deliverables to ensure timely completion.
• Collaborate with other departments to facilitate smooth communication and execution of executive directives.
• Handle confidential and sensitive information with discretion and professionalism.

Qualifications

• Bachelor’s degree in business administration, communications, or related field preferred, or other degree, such as paralegal.
• Minimum of three (3) years of executive administrative experience, supporting VP and above clients.
• Must be at least 21 years old, have a valid driver’s license, and able to pass pre-employment processes, including drug test, criminal background, and motor vehicle record check.
• Proven ability to manage multiple, complex priorities with attention to detail and accuracy.
• Exceptional written and verbal communication skills.
• High level of integrity, professionalism, and discretion when handling confidential information.
• Strong proficiency in MS365 (Outlook, Word, Excel, PowerPoint) and familiarity with MS collaboration tools.
• Demonstrated ability to build relationships, influence without authority, and operate effectively in a dynamic environment.