Executive Assistant & Trustee Liaison

About the role

The Executive Assistant & Trustee Liaison is a strategic and operational partner who provides high-level administrative, fundraising, and governance support to the Director of Development while serving as the primary liaison to the Board of Trustees.

Responsibilities

• Manage the Board experience—from planning and executing meetings and events to supporting governance processes and committee work—ensuring a seamless, high-quality experience for Trustees, Emeritus Trustees, and affiliated committees or working groups.
• Lead the strategic vision, planning, and execution of Board operations, including developing agendas, coordinating committee activities, and overseeing logistics for meetings, field trips, orientations, and special events.
• Ensure adherence to governance standards and support nominating and onboarding processes while maintaining accurate documentation, meeting minutes, and trustee records.
• Manage and produce polished Board materials, including pre-reads, presentations, and post-meeting deliverables, all of which meet organizational standards.
• Align trustee engagement with broader fundraising and organizational priorities by coordinating high-priority initiatives, preparing briefings and materials, tracking progress, and facilitating donor and partner engagement.
• Contribute to donor relations through correspondence, acknowledgments, responses to inquiries, and stewardship activities.
• Provide comprehensive executive support, including calendar and travel management, meeting preparation, correspondence drafting, and special project coordination.
• Anticipate needs, manage competing priorities, and serve as a trusted resource to leadership.
• Develop and refine processes, systems, and tools—leveraging platforms such as CRM and project management systems—to improve efficiency, track metrics, and enhance team effectiveness.

Requirements

• Bachelor’s degree and 3 years related experience or equivalent combination.
• Experience generating reports and analyzing and interpreting data.
• Experience managing the schedule and contacts of a senior leader.
• Experience with database management.
• Experience working across departments.

Qualifications

• Valid driver's license and compliance with TNC’s Auto Safety Program.

Skills

• Exceptional communication and collaboration skills.
• Experience designing, organizing, and directing high level administrative tasks.

Benefits

Salary Information: The starting pay range for a candidate selected for this position is generally within the range of $71,500 - $75,000. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience.

Our commitment to equal employment opportunity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of all backgrounds, beliefs, and culture. Recruiting and mentoring staff to create an inclusive organization is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.