Executive Assistant to the Vice President for Student Success

Duties and Responsibilities

• Oversee day-to-day operations of the office of the Vice President for Student Success.
• Communicate Student Success priorities and assignments to the VPSS Cabinet and direct reports.
• Provide follow-up to the VP initiatives.
• Act as the primary contact for the office of the Vice President with outside organizations, university offices, colleges, and departments.
• Maintain supportive relationships with University administration, Student Success departments, colleges and department offices, faculty, staff, students, and the community.
• Respond to inquiries requiring detailed knowledge of university policies and procedures within the scope of the Vice President for Student Success.
• Research, prioritize, and follow up on issues and concerns addressed to the Vice President, including those of a sensitive and/or confidential nature.
• Respond verbally or in writing to inquiries, complaints, or problems.
• Handle confidential information and understand the importance of maintaining confidentiality to abide by data-protection laws, FERPA and other related State and University policies.
• Attend executive meetings and contribute to administrative initiatives, policies, and decisions.
• Attend meetings on behalf of the Vice President, as requested.
• Supervise, oversee, and coordinate the office administrative support staff, including management, training, evaluation, scheduling, and prioritizing work assignments for effective office workflow.
• Coordinate with Human Resources on related employee matters.
• Create and maintain unit documents such as personnel records, manuals, procedure documents, and other relevant records; ensure adherence to policy and procedure and monitor/check for accuracy.
• Cook up and maintain unit documents such as personnel records, manuals, procedure documents, and other relevant records; ensure adherence to policy and procedure and monitor/check for accuracy.
• Coordinate printing of publications of materials under the VPSS; serve as liaison between the Vice President and the university administration, faculty, staff, and general public.
• Serve as the liaison for both the strategic budget partner (SBP) and the human resources business partner (HRBP) assigned to Student Success.
• Meet regularly with the HRBP and review Student Success-related personnel forms for the vice president’s approval.
• Affirm payroll actions are aligned with any relevant approved plan, budget, goals, and priorities set by the Vice President.
• Affirm assist with interoffice needs of shared partners.
• Perform all other administrative duties as assigned.

  Project and Event Management

  • Coordinate, schedule, and track the progress of specialized work projects or functions in the Office of the Vice President.
  • Plan, execute, and manage assigned projects, ensuring successful outcomes, on-time completion, and alignment with strategic goals.
  • Establish priorities, budgets, deadlines, and coordinate personnel.
  • Collaborate closely with team project members to identify and quickly address problems.
  • Establish planning objectives for interdisciplinary, high-level campus projects by identifying key issues, approaches, and performance metrics.
  • Develop and coordinate various initiatives and events.

    Assessment

    • Career as a coordinator, systems, and procedures to assess student learning outcomes and maintain a culture of meaningful assessment in Student Success.
    • Collaborate closely with the Vice President and Accreditation Liaison Officer on accreditation reporting and the development and maintenance of institutional structures to demonstrate institutional effectiveness and mission fulfillment.
    • Work with the University Data and Analytics to obtain data and information for reports needed for accreditation, program review, evaluation, and assessment activities.
    • Career as a coordinator, systems, and procedures to assess student learning outcomes and maintain a culture of meaningful assessment in Student Success.
    • Coordinate Student Success internal institutional reporting requests.