Executive Assistant to the Vice President for Student Affairs

About the role

The Executive Assistant to the Vice President for Student Affairs provides advanced, confidential executive-level administrative and project support to the Vice President and to the Division of Student Affairs team. The Executive Assistant oversees and coordinates the day-to-day activities of the division office and is the principal point of administrative contact and liaison with internal and external constituencies.

Responsibilities

• Serve as a member of the leadership team and as a central source of communication to the division, college community and external constituents.
• Provide support to the Vice President in a wide variety of areas to meet deadlines; prepare and maintain schedules, travel documents and related forms; coordinate assignments and reporting; serve as the liaison to facilitate daily operations of the division and the Vice President; maintain all records and correspondence in support of the offices; function as a liaison between the Vice President and external contacts by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
• Monitor and follow the progress of projects, action items, and strategies throughout the division; prepares and independently composes communications and documents for the Vice President.
• Manage the division budget and budget related transaction including purchases, supplies, check requisitions and travel and expense reimbursements; oversee reconciliation and completeness of supporting documentation; maintain a P-Card.
• Manage the logistics and records of the Mandatory Student Fee Committee and the annual Mandatory Student Fees review process.
• Research and analyze information and assist leadership in preparing reports, presentations, publications and supporting materials.
• Secure and maintain confidential information and act as a liaison between the division and internal and external stakeholders.
• Career Development and Support: Coordinate employment related actions for the division utilizing talent management, manager self-services and performance systems; interface with division leadership and Human Resources throughout the selection process; manage support for new hires including onboarding, equipment configuration and security access.
• Manage the division’s administrative support professionals working group and division website; hire and supervise student workers.
• Plan, survey, design, execute, and evaluate events and educational activities.

Requirements

• 4 Year / Bachelor's Degree
• 5+ years relevant experience

Qualifications

• Preferred Qualifications: Experience in higher education; Experience managing, planning, coordinating and implementing events.

Skills

• Experience and proficiency in a variety of Windows based computer programs including MS Outlook, Word, Excel and PowerPoint.
• Ability to learn college operational, Human Resource, and budget related systems.
• Ability to understand issues, research and problem solve.
• Ability to prioritize workflow and to direct the work of assistants and students.
• Ability to promote process improvements to create institutional efficiencies.
• Ability to interact effectively with constituents at all levels.
• Ability to independently manage multiple and competing priorities while meeting deadlines.
• Skills in interpersonal communications and relationship building.
• Skills in verbal and written communications.
• Skills in organizational and time management.

Benefits

Georgia Gwinnett College offers a comprehensive benefits package, designed to support the needs of our faculty and staff. From competitive compensation to health and wellness programs, and professional development opportunities to work-life balance initiatives, we strive to create an environment where everyone can thrive and feel valued.

Pay

Proposed Salary: $56,800 - $71,000. Salary offer will be dependent on candidate's experience and qualifications, internal equity considerations, budget availability, and salary administration guidelines.

Schedule

N/A