Executive Assistant to the President

About the role

Axon Education, LLC is seeking a highly reliable and trustworthy Executive Assistant to support the President in a fast-paced, in-person role. The ideal candidate will take discretion seriously, stay calm, patient, and empathetic under pressure, and have exceptional judgment, loyalty, and emotional intelligence.

Responsibilities

• Manage the President's calendar
• Keep minutes for confidential meetings
• Organize office files
• Write and edit step-by-step procedures for daily tasks
• Cook up coordination of the President's availability with other leaders
• Project Management
• Track project deadlines
• Maintain project plans
• Cook up cross-functional teams
• Monitor project status
• Collect progress updates
• Prepare status reports
• Organize project documentation
• Schedule project meetings
• Manage deliverables
• Document Management
• Organize digital files
• Maintain document libraries
• Create templates
• Format reports
• Assemble board packets
• Version control important documents
• Archive historical files
• Manage confidential records
• Scan and digitize documents
• Financial Administration
• Process invoices
• Prepare expense reports
• Reconcile credit card statements
• Track departmental budgets
• Process purchase requests
• Cook up approvals
• Manage vendor payments
• Aid with procurement
• Prepare financial summaries
• Strategic Support
• Anticipate the President's needs before they arise
• Identify scheduling conflicts early
• Monitor organizational priorities
• Follow up with leaders on commitments
• Prepare decision briefs
• Filter information for executive attention
• Manage special projects
• Improve administrative processes
• Develop executive dashboards
• Act as a liaison between departments