Executive Assistant to the General Manager

About the role

As an Executive Assistant, your mission is to empower executive leadership through proactive support, exceptional organization, and strategic coordination, ensuring efficient operations, effective communication, and the successful execution of organizational priorities and business objectives. You will report to the General Manager.

Responsibilities

• Provide executive support to the General Manager and Staff Management Team, including managing calendars, schedules, priorities, and leadership commitments.
• Prepare executive communications, presentations, reports, and meeting materials.
• Coordinate leadership meetings, document decisions, and track action items.
• Coordinate leadership communications and information flow across the organization.
• Build effective relationships with internal and external stakeholders.
• Maintain accurate, organized, and confidential records and documentation.
• Manage leadership travel arrangements, expense reporting, and related logistics.
• Coordinate leadership meetings, strategic planning sessions, and business events.
• Conduct research and prepare materials to support leadership decision-making.
• Coordinate strategic initiatives and special projects, tracking progress and deliverables.
• Support execution of organizational priorities through effective planning and follow-through.
• Identify opportunities to improve administrative processes and operational efficiency.
• Handle sensitive business and personnel information with professionalism, discretion, and confidentiality.

Requirements

• At least 5 years of experience working in an administrative, office management, or leadership support role.
• Associate's degree or equivalent work experience.
• Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, Teams, SharePoint, and OneDrive.
• Strong organizational, planning, and time-management skills with the ability to manage multiple priorities and deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Proven ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Experience coordinating complex domestic and international travel arrangements.
• Demonstrated ability to build effective working relationships across all levels of an organization.
• Strong project coordination and follow-through skills.

We encourage you to apply even if you don't meet every single requirement. We value diverse experiences and perspectives and are excited to see what you bring to the role.

Benefits

• Base salary ranges from $64,780 to $80,980 annually, commensurate with experience and qualifications.
• Annual bonus structure.
• Generous paid time off (holiday, vacation, and sick time).
• 401(k) with up to 6% company match.
• Flexible working hours to support work-life balance.

Pay

Base salary ranges from $64,780 to $80,980 annually.

Schedule

• Flexible working hours to support work-life balance.

Location

This role requires you to work on-site at our office in Voorheesville, United States (US). You will be part of a dynamic team and enjoy the benefits of face-to-face collaboration.