Executive Assistant to the Founder — Chief of Staff Track

Location: Remote | Type: Full-Time | Language: Fluent English + Russian (required)

About the Role

We're hiring a proactive, sharp, and resourceful Executive Assistant to support our Founder directly across dozens of initiatives, teams, and business units. You'll start by mastering the fundamentals — calendar, inbox, travel, meeting prep — and earn your way into higher-leverage work: owning strategic projects, coordinating with investors and board members, and building the systems that let the Founder scale his time and attention. This is a front-row seat to top-level decision-making in a fast-paced, entrepreneurial environment — with a real path to Chief of Staff or Head of Special Projects for the person who earns it.

Responsibilities

• Calendar & Time: Manage complex, multi-time-zone scheduling; proactively resolve conflicts and protect the Founder's highest-leverage hours.
• Inbox & Communication: Own the Founder's inbox — triage, draft correspondence, and close the loop on everything that doesn't need his direct attention.
• Meetings: Prepare briefing documents, agendas, and research; capture notes and drive action items to completion.
• Travel & Logistics: Handle all domestic and international travel — flights, accommodations, itineraries, visas — without being asked twice.
• Projects: Own and track progress on strategic and operational initiatives; use AI tools (ChatGPT, Notion AI, Motion, Reclaim, GHL, Airtable) to move faster than a traditional EA role allows.
• Confidential Support: Handle sensitive information with real discretion — earned, not just claimed.
• Stakeholder Coordination: Represent the Founder in communications with internal teams, board members, and external partners.
• Personal Support: Step in on the occasional personal task that intersects with the Founder's professional obligations.

Requirements

• 4+ years as an Executive Assistant or in a similar role, ideally supporting a Founder or C-level executive
• Fluent in English and Russian — the Founder and key stakeholders operate in both, so this is genuinely required, not a nice-to-have
• Impeccable organization and the ability to manage multiple priorities under pressure
• Discretion and trustworthiness with confidential information
• Comfort working in a fast-paced, ever-changing environment
• Proficiency in Google Workspace, Slack, Notion, Zoom, Asana, or the ability to pick up new tools fast
• High emotional intelligence and a genuine, proactive bias toward action

Nice to Have

• Experience in tech startups, VC-backed companies, or venture studios
• Familiarity with investor communication or board-level support
• You've implemented AI tools or built internal operating systems — not just used them
• You want to grow into Chief of Staff or Head of Special Projects, and you're looking for the room where that happens