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Executive Assistant to the EVP of Alumni Relations and Board

U.S. Air Force Academy Association & Foundation · Colorado County, TX · 3 wk ago
Administrative$66k–$70k/yrFull-time

This is a civilian position with a 501(c)3 non-profit that supports the Air Force Academy. Military service or graduation from the United States Air Force Academy is not required.

About the Organization

The United States Air Force Academy Association & Foundation ("Association & Foundation") supports the United States Air Force Academy ("Academy"), a vital national resource dedicated to developing leaders of character for the Air Force, Space Force, and nation. The Association & Foundation uphold the Academy’s core values—Integrity First, Service Before Self, and Excellence in All We Do—guiding their boards and staff in actively supporting the Academy, its cadets, and its graduates.

Responsibilities

  • Report to the Executive Vice President (EVP) of Alumni Relations.
  • Uphold and promote the ethical standards and core values of the Academy and the Association & Foundation.
  • Understand the interactions between the Association & Foundation, the Academy, and other Academy-related nonprofit organizations.
  • Manage a complex meeting and travel schedule for the EVP, coordinating meetings with internal and external parties; prepare presentation materials and provide relevant information about meetings and attendees.
  • Oversee and coordinate support for the Association of Graduates Board of Directors and their committees, including logistics, meeting materials, note-taking, and fielding queries from board members.
  • Support the Class Advisory Senate (CAS) in representing individual USAFA classes.
  • Drive and project manage strategic Division initiatives, such as operating and strategic plans, alongside the Senior Leadership Team.
  • Provide broad administrative support to the EVP, including preparing correspondence, budget reports, maintaining sensitive files, copyediting, and database entry.
  • Act as curator, time-advocate, and liaison for the EVP.
  • Organize the EVP’s communications, including emails and presentations.
  • Arrange the EVP’s travel (flights, hotels, ground transportation, etc.).
  • Maintain coordination of the Alumni Relations Team’s regular meeting schedule and communications.
  • Act with a high degree of independence as a liaison with internal and external contacts; prepare materials, minutes, updates, and other support functions.
  • Support the Executive Assistant to the CEO in managing and coordinating CEO and organization-wide activities in alignment with the Joint Strategic Plan.
  • Prioritize conflicting needs, handle matters expeditiously, and follow through on projects under deadline pressures.
  • Provide additional administrative and customer service support to the Alumni Relations team as needed.
  • Stay informed about Air Force, USAFA, and departmental priorities, programs, personalities, and events.
  • Perform other duties as assigned.

Requirements

  • 3+ years of experience providing high-level administrative support to executive-level staff.
  • Significant department or office management experience.
  • Experience supporting or liaising with a Board of Directors.
  • A valid driver’s license and related insurance.
  • Ability to pass a DBIDS background check to maintain access to the Association and Foundation’s principal offices on the Academy.

Skills

  • Experience maintaining corporate documents.
  • Highly skilled in Microsoft Office suite (PowerPoint, Excel, Word, SharePoint, and Outlook).
  • Highly organized with the ability to prioritize and track multiple ongoing tasks.
  • Excellent verbal and written communication skills.
  • Ability to maintain absolute confidentiality, perform duties with discretion, and act with integrity.
  • Ability to establish and maintain effective professional relationships with all constituents.
  • Ability to handle non-routine matters and special projects with minimal instruction and make sound decisions within the scope of authority.
  • Meticulous attention to detail and ability to produce high-quality, error-free materials.
  • Willingness to learn from others and adapt as needed.

Individuals with military service, especially in the U.S. Air Force, will be given strong consideration.

Pay

The salary range for this position is $66,000 - $70,000, depending on relevant experience.

Benefits

  • Medical, dental, and vision coverage.
  • 401(k) with up to a 6% employer match.
  • Generous Paid Time Off (PTO) policy.
  • 12 paid holidays.
  • Employer-paid life insurance.
  • Free tickets to Air Force basketball, hockey, and other events.
  • Gym access.

Schedule

Employees are expected to work from the office Monday through Thursday and have the option to work remotely on Fridays.

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