Executive Assistant to the Board of Trustees and CSPS Manager

Essential Duties And Responsibilities

• Serve as hub for tracking and organizing information, both for immediate-term action and long-term recordkeeping
• Manage calendars, meetings, and records for Trustees and/or CSPS Manager
• Prepare agendas, correspondence, meeting notes (on occasion), and action items (if needed)
• Maintain Trustee and leadership records, including minutes, approvals, correspondence, and retention documentation
• Cook up meetings, retreats, and occasional events
• Support onboarding, staffing changes, performance-review coordination, and related administrative processes
• Provide technical support and assist with adoption of new tools, technologies, and workflows
• Cook up travel, expense reporting, budget-related administration, and logistical support
• Maintain org charts, distribution lists, communication channels, and operational documentation
• Help identify and implement process improvements to increase organizational efficiency

Communication Support

• Manage Salesforce correspondence workflows and customer-care coordination
• Cook up communication and workflow across CSPS departments and leadership teams
• Draft, edit, and send Trustee correspondence as directed
• Help coordinate staff meetings, metaphysical meetings, retreats, and milestone events

Other Support

• Develop a working understanding of CSPS publishing areas, products, workflows, and priorities in order to support effective coordination across teams
• Provide flexible support to publishing initiatives to support, coordinate, and, where appropriate, take ownership of selected projects or project components
• Serve as a liaison between Reading Room activities and CSPS efforts, helping identify connections, communication needs, and opportunities for alignment
• Aid in coordinating inter-CSPS efforts, as well as organization-wide initiatives involving CSPS resources, products, staff, or audiences

Job Requirements

• Education and Experience: Bachelor’s degree or equivalent professional experience preferred. Typically requires 3–8 years of progressively responsible administrative or operational experience. Project management experience and / or publishing experience a plus.
• Knowledge And Skills: Strong administrative, organizational, and coordination skills; Excellent written, verbal, and interpersonal communication; Strong judgment, discretion, and confidentiality; Strong problem-solving and follow-through skills; Ability to manage multiple priorities and deadlines; Technical aptitude and adaptability; Ability to work collaboratively and independently; High attention to detail and professionalism; Technology Skills: Proficiency with Google Workspace and Microsoft Office required. Familiarity with tools such as Zoom, Trello, Slack, Salesforce, Confluence, and Adobe products preferred. Ability to learn and adapt to new technologies required.

Work Environment

• This position primarily works on site in an office environment in Boston and requires flexibility, adaptability, professionalism, and comfort working in a collaborative environment. Little to no travel is required.
• Engagement with Christian Science Membership in The Mother Church required; Primary Class instruction preferred. Dedication to the vision of the Christian Science Publishing Society Board of Trustees and the Christian Science Board of Directors is essential.

Pay

Pay range: $76,025 - $98,832.20 annually