Executive Assistant to Senior Vice Provost and Accreditation Liaison Officer

About the role

The Executive Assistant to the Senior Vice Provost and Accreditation Liaison Officer provides high-level executive, operational, and strategic support across a broad and evolving portfolio within Academic Affairs.

Responsibilities

• Serve as the primary liaison and executive support partner to the Senior Vice Provost, managing priorities across a broad Academic Affairs portfolio
• Cook up complex scheduling, meetings, and workflows involving senior leadership, deans, and external partners
• Prepare and coordinate executive-level communications, including agendas, briefings, correspondence, and presentations
• Independently assess priorities, anticipate needs, and ensure timely execution of high-level initiatives
• Handle sensitive and confidential information with discretion, including personnel, labor relations, and executive matters
• Cook up activities across units within the Senior Vice Provost’s portfolio, ensuring alignment of initiatives across Academic Affairs
• Facilitate communication and collaboration among colleges, departments, and administrative units
• Track progress of division-wide priorities and ensure timely follow-up on action items and deliverables
• Serve as a central point of contact for cross-functional initiatives, ensuring continuity and operational efficiency
• Support implementation of strategic priorities by coordinating logistics, timelines, and stakeholder engagement
• Cook up planning and execution of division-level initiatives, meetings, and events
• Develop and maintain project timelines, task tracking systems, and communication plans
• Ensure alignment of project activities across multiple stakeholders and units
• Maintain web and digital platforms, ensuring accessibility (ADA compliance) and accuracy of information
• Oversee day-to-day administrative operations in coordination with Office of the Provost staff
• Manage budget tracking, purchasing, and resource coordination for the Senior Vice Provost’s office

Qualifications

• Demonstrated ability to manage complex executive-level operations in a dynamic, high-volume environment with competing priorities
• Advanced ability to plan, prioritize, and coordinate work across multiple units and stakeholders, ensuring alignment with organizational goals
• Strong ability to facilitate communication and collaboration across diverse constituencies, including senior leadership, faculty, staff, and external partners
• Ability to anticipate needs, identify issues, and proactively develop solutions to support executive-level priorities
• Demonstrated skill in project coordination and workflow management, including tracking deliverables, timelines, and interdependencies
• Ability to interpret, apply, and communicate complex policies and procedures (state, federal, CSU, and university-level)
• Strong organizational and systems-thinking skills, with the ability to develop and improve administrative processes and operational workflows
• Excellent written and oral communication skills, including the ability to draft and edit executive-level correspondence and reports
• Ability to manage and synthesize large volumes of information and present information clearly and effectively for decision-making support
• Demonstrated ability to maintain effective working relationships and navigate complex organizational structures
• Ability to work independently under administrative direction, exercising initiative and accountability for outcomes
• Strong attention to detail and ability to perform accurately in a fast-paced environment
• Proficiency with office and collaboration technologies (e.g., Google Workspace, Microsoft Office, Adobe Acrobat) and ability to learn new systems as needed.
• Knowledge of accessible communication practices and digital accessibility standards

Benefits

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Pay

Classification: Confidential Administrative Support III
Anticipated Hiring Range: $7,800/month - $8,584/month
CSU Salary Range: $5,357/month - $13,360/month

Schedule

Full Time
On-site (work in-person at business location)