Executive Assistant to Founders at Health Tech Startup

About the role

This role plays a critical part in ensuring the Founders and the broader team are aligned, organized, and operating efficiently. The position requires strong organizational and prioritization skills, a proactive approach, and the ability to handle high-pressure situations with ease.

Responsibilities

• Own complex calendar management, scheduling, and prioritization for executives
• Provide seamless personal support, managing scheduling, appointments, reservations, household coordination, special projects, and other day-to-day matters
• Coordinate meetings end-to-end, including agendas, materials, notes, and follow-ups
• Manage domestic and international travel logistics, often with shifting priorities
• Act as a key liaison between executives, internal teams, and external stakeholders (investors, partners, etc.)
• Draft and manage communications, presentations, and confidential materials
• Track key initiatives and ensure follow-through on priorities and deadlines
• Identify opportunities to streamline workflows and improve operational efficiency
• Support planning and execution of team events, offsites, and board/investor meetings
• Handle expense reports, invoices, and light budget/vendor coordination
• Aid with onboarding logistics and cross-functional coordination
• Jump in where needed – from operations to office support – as priorities evolve

Requirements

• Strong organizational and prioritization skills
• Ability to operate with urgency without sacrificing quality
• A proactive, anticipatory mindset – you’re always a few steps ahead
• Clear, concise communication
• A high level of discretion and professionalism
• Comfort with tools like Google Workspace, Slack, and calendar management systems
• A collaborative, low-ego approach to getting things done
• Experience 7+ years of experience supporting fast-moving Founders both personally and professionally with high expectations
• Experience in a recognized, high-performing startup or high-growth environment required
• Proven success managing a blend of business and personal priorities with discretion, urgency, and sound judgment
• Bachelor's Degree preferred

Qualifications

You tend to be highly intuitive, anticipating needs before they’re articulated, scrappy and resourceful, figuring things out quickly, calm under pressure, even when things are moving fast, detail-oriented and highly reliable, comfortable being “on” and responsive in a dynamic environment, and invested in the success of the people you support.

Skills

• Organizational and prioritization skills
• Urgency and quality balance
• Anticipation and adaptability
• Clear communication
• Discretion and professionalism
• Tool proficiency (Google Workspace, Slack, calendar management)
• Collaborative and low ego approach
• Highly experienced in supporting Founders in high-pressure environments
• Proven success in high-performing startups or high-growth environments

Benefits

Full benefit package, equity

Pay

$150-175k

Schedule

Full-time, in office, 5 days