Executive Assistant to Founder (relocate to Australia)

Join the team redefining how the world experiences design.

Where And How You Can Work

This role is based in Sydney with visa sponsorship available for the right candidate. Our hybrid way of working gives you the flexibility to work remotely, and to come together on campus for meaningful in-person collaboration and connection when it matters most. We trust our team to choose the balance that empowers them and their team to achieve their goals.

About The Role

As an Executive Assistant, you'll need to react quickly to urgent tasks and work with speed to liaise with internal and external stakeholders to get things done. This role requires someone who can operate with pace, high degrees of confidentiality, and the ability to make the complex simple by knowing who and when to engage at any time. Reporting to the Chief of Staff to the Founder, you’ll be part of a small but mighty Founder’s Ops team, working closely together to enable the Founders to operate at their best.

Responsibilities

• Master the Day-to-Day: Ensure the Founder’s time is spent in the most impactful areas by triaging a large volume of meeting requests and managing the calendar effectively, allowing them to focus on key strategic priorities.
• Be the Ultimate Connector: Build rock-solid relationships with key stakeholders inside and outside the company, becoming the bridge that ensures seamless communication and visibility between the team and the broader business.
• Nailing Meeting Prep: Prepare for meetings by coordinating and assisting in building materials and research, designing decks, and supporting the creation of visual communication for critical company information.
• Plan Epic Travels: Manage both logistical travel arrangements and trip itineraries to ensure smooth logistics.
• Be the Glue: Take on a variety of tasks, from managing expenses to fine-tuning documentation and handling ad hoc requests that help keep the team running smoothly.
• Bring the Vibes: Organize season kick-offs, celebrations, off-sites, and meaningful gifts to ensure the team is energized, connected, and delivering their best work.

Requirements

• Strong Executive Assistant experience, ideally supporting C-suite leaders in global tech/SaaS companies.
• Thrive in fast-paced environments where priorities can shift rapidly.
• Comfortable juggling a high volume of requests while staying calm, organized, and focused on what matters most.
• A natural problem solver with a strong bias to action; no task is too big or too small.
• Build meaningful relationships with ease and bring exceptional emotional intelligence to every interaction.
• Anticipate needs, spot friction, and find ways to make processes run more smoothly.
• Attention to detail and an understanding of how thoughtful touches can elevate executive support.
• Ability to see the bigger picture and apply thoughtful, practical judgment to solutions and recommendations.
• Exceptional communicator who ensures information flows, stakeholders stay aligned, and nothing falls through the cracks.

Benefits

• Equity packages — we want our success to be yours too.
• Inclusive parental leave policy that supports all parents & carers.
• An annual Vibe & Thrive allowance to support your wellbeing, social connection, office setup, and more.
• Flexible leave options that empower you to recharge and support personal needs.
• In-house crafted on-demand library of learning programs such as AI/ML School, Canva Product Skills, Internal Coaching, and much more.

Check out lifeatcanva.com for more info.