Executive Assistant to Division Executive

Ready to take your career global? Make your mark at one of the biggest names in payments. We’re looking for an Executive Assistant to join our ever-evolving team and help shape the future of global commerce.

About the role

The Executive Assistant (EA) provides high-level, strategic, and administrative support to three Executive Leads, operating in a 1:3 support model. Acting as a trusted partner to each supported leader, the EA enables executive effectiveness by optimizing time, supporting sound decision-making, and ensuring operational rigor. This role requires exceptional prioritization, discretion, and judgment. The EA balances the needs of multiple senior leaders while working within clearly defined expectations, policies, and governance frameworks.

Support Model & Scope

• Supports three Executive Leads concurrently
• Support is leader-focused and is not intended to extend to broader teams as standard
• Partners closely with each supported Executive Lead to understand priorities, objectives, and preferred working styles
• Weekly connection points and clear prioritization are essential to ensuring the success of this multi-leader model

Responsibilities

Executive & Administrative Support

• Manage complex calendars for three Executive Leads, balancing competing priorities and acting as a gatekeeper for executive time
• Proactively assess meeting and scheduling requests to ensure alignment with business priorities and effective use of executive time
• Coordinate domestic and international travel, including bookings, approvals, accommodations, and ground transportation in accordance with Travel & Expense policy
• Prepare, submit, and track expense reports, purchase orders, and invoices in line with policy and timelines
• Act as a delegate in enterprise systems (including Workday, Oracle, and others), approving expense reports in accordance with company policy
• Provide coverage for other leaders within the organization, as required, to cover EA team absences, providing detailed handovers to EA team members upon return

Strategic & Business Support

• Prepare and coordinate materials for leadership meetings, such as executive reviews, operating meetings, and board-level content
• Track key deliverables, action items, and follow-ups across supported Executive Leads
• Support executive communications, including drafting emails, presentations, and briefing materials
• Coordinate cross-functional activities on behalf of Executive Leads, ensuring clarity, follow-through, and professionalism
• Handle highly sensitive and confidential information with discretion and sound judgment

Events & Coordination

• Plan and coordinate internal and external meetings, offsites, and customer or leadership events
• Manage logistics including venue selection, vendor coordination, budgeting, invitations, and attendee communication
• When Executive Leads are visiting other office locations, coordinate meeting rooms, catering, travel logistics, and local arrangements

Team & Talent Support

• Support onboarding for new hires within the supported Executive Leads’ organization (i.e. direct report roles)
• Coordinate first-day logistics and provide guidance to new team members on processes, tools, and ways of working

Ways of Working

• Operates within a clearly defined scope of responsibilities, aligned to the EA Playbook
• Works in partnership with supported Executive Leads, adapting support based on business cycles and priorities
• Adheres to company policies, governance, and hybrid working expectations (2–3 days in office)
• Provides coverage planning and effective handovers to ensure continuity of support

Requirements

• Experience supporting senior executives in a complex, matrixed organization
• Demonstrated ability to support multiple senior leaders simultaneously
• Exceptional organization, prioritization, and time-management skills
• Strong judgment and discretion when handling confidential information
• Excellent written and verbal communication skills
• Proactive, solution-oriented mindset with high attention to detail
• Proficiency with enterprise systems and collaboration tools (e.g., Workday, Oracle, Outlook, PowerPoint)

About The Team

Our inclusive and global teams win together every day. We’re proud to have the best minds in the industry, who you can learn from as you grow your career. The people, the energy, the connections – it’s unmatched. Come and be part of an ever-evolving company and get dynamic opportunities that go beyond borders.

What makes a Globalpayer? Globalpayers think like a client, act like an owner, and win as one team. We’re curious and innovative – always finding better ways to deliver impact. We empower each other to make decisions, and it’s our passion that drives excellence in everything we set out to do.